Cedarville University
Fleet Vehicle Use Policy
Purpose statement: The Cedarville University fleet exists to support and serve departmental program needs that represent appropriate institutional use. The fleet vehicles are not available for personal use or for rental by outside groups or individuals.
The Division of Christian Ministries facilitates all scheduling of the fleet through the use of the on-line request form. It is our goal to provide prompt, excellent service to those who request use of the Cedarville University fleet. Please contact the Division of Christian Ministries (ext. 7600) with any comments or questions.
Supply & Demand: A limited number of vehicles are available to service an increasing demand for transportation. As a result, the fleet is scheduled very tightly. We desire to be good stewards of the resources God has provided, and we appreciate your patience and cooperation as we strive to fulfill as many vehicle requests as possible.
Confirmation of Vehicle Requests: Requesting a vehicle does not guarantee that a vehicle will be available. Once your request has been processed, you will be notified via e-mail to confirm your request.
Appropriate Use:
- The fleet is not available for use or rental by outside groups or individuals.
- The fleet is not intended for "personal use" such as doctor visits or other non-university sponsored events or trips.
- Fleet vehicles are intended for off-campus transportation only, not to transport individuals around the campus property (with the exception of Van 21, which is generally used to haul items around campus).
- Fleet vehicles should not be used for hauling heavy or bulky items which could potentially cause damage to the interior of the vehicle. There is a special van set aside for that purpose. If you need a vehicle for such use, you may request Van 21 on the request form under "General Comments."
Use charges: The department requesting to use a Cedarville-owned vehicle will be charged on a per-mile basis for each vehicle used. Please note the vehicle charges and passenger capacities listed below:
Minimum use charge: $10 per vehicle* (with the exception of Van 21, which is generally used to haul items around campus)
Full-size van - $0.86/mile (8 and 9 passenger limit)
Minivan - $0.60/mile (7 passenger limit)
Car - $0.50/mile (5 passenger limit)
* If the vehicle will not be used as intended, the reservation must be canceled before the scheduled departure time, or the $10 minimum charge will still be assessed.