Step One: Secure the Date/Facilities; Review and Return Contract

To hold an event on-campus, a request must be submitted via our online event/facilities application. Before anything else is done, your date and facilities must be secured and contracted. We can then assist you with the details of your event.

Once you have a co-signed contract in hand you can move forward on making other arrangements and advertising for your event. You will receive a contract from the Director for Event Services to review

Step Two: Secure Insurance

Cedarville University requires liability insurance for all events held on its campus. Detailed information is found in the contract.

Step Three: Work through Details

We offer:

• Pre-planning and brainstorming help for your conference or event.
• Assistance with on-and off-campus events, planning and assistance with conferences, luncheons, dinners, receptions, and camps.
• Registration assistance, confirmation letters, lanyards, name tags and much more.
• Daily coordination with all of the services on campus (Custodial Services, AV Services, Production Services, maintenance, dining services, and many others).
• Placing all work orders.

Step Four: Sign off on Setup and Final Logistics

The final step in planning your event is the setup. This includes creating a diagram for how you want your facility set, planning times to pick up any facility keys that you may need, and getting final counts to your Event Coordinator. Setup arrangements must be made no later than two week prior to your event. You will make these arrangements directly with your assigned Event Coordinator. Also as part of our conference services mission and policies, we require that all students (high school age and younger) participating in events on campus complete a "guest registration card." Cards are used only for campus security purposes and for appropriate follow-up by our admissions department.