Administration
Work Order Control
Gary Conley, Work Order Process Supervisor
On any given work day, Gary processes approximately 50 maintenance work orders, receives e-mails addressed to the physical plant, and distributes mail to plant employees. Gary also answers incoming calls to the Service Center and relays information to maintenance and custodial services employees and to Campus Safety on the two-way radio system.
Finance and Payables
Diane Mitchell, Administrative Assistant
The finance and payables branch of the physical plant is responsible for maintaining Service Center personnel files including each employee's job description, payroll authorization, training and certification records, and resume. We have files on all 54 authorized plant employees and over 20 temporary or student workers. Diane prepares an hourly payroll analysis at the end of each pay period, which includes reconciling payroll with Redwood financial reports, submitting the reports biweekly, and producing monthly physical plant operations graphs. Each year, Diane processes approximately 4,000 purchase requisitions, orders, and invoices and prepares biweekly departmental charges. Diane also maintains vehicle and user databases and runs biweekly fuel charges.
Purchasing
(left to right)
Tom Leightenheimer, Inventory Control and Purchasing Administrator
Tim Johnson, Purchasing and Inventory Supervisor
Tim and Tom oversee purchasing done by physical plant personnel. Tim manages the purchasing of project materials and physical materials such as furniture. He analyzes bids, conducts negotiations, selects suppliers, handles claims, and maintains all active contracts and warranties. Tom manages the inventory process and purchases all general maintenance materials for work orders as well as for inventory. He processes inventory in and out of stock and coordinates transport of materials received to the appropriate personnel.