All campus organizations must meet the requirements of this section in order to be recognized as an official campus organization. An official campus organization shall be eligible for SGA incentive funds and organization presidents shall serve on the SGA President’s Council.

1. Constitution
   1. Substance

      Any official campus organization shall have the following information in its constitution:

      • Name of the organization
      • Purpose of the organization
      • Financial means of the organization
      • Qualifications and responsibilities of officers and members
      • Requirement that all officers have a minimum cumulative GPA of 2.50 when elected.
      • Requirement that all members of the organization maintain a minimum cumulative GPA of 2.0
      • Regularity of meetings
      • Provision for constitutional amendments.
   2. Approval & Accountability

      New constitutions and amended constitutions must have the approval of the SGA organizations director and the University administration. The SGA organizations director shall hold each organization accountable to meet the requirements of its constitution.

   3. Deadline

      Organizations shall have 21 days after the first official Executive Council meeting of the academic year to turn in their current constitutions to the SGA organizations director. Organizations which fail to do so will be considered inactive.

2. Campus Need

   An organization seeking recognized status must show an interest of at least six students who would be interest in actively participating in such an organization. The organization must also present a case for why the campus may benefit from such a student group. Finally, the organization must show a list of potential officers and names of interested faculty advisors, in written form.

3. Discipline Structure
   1. Reasons for Discipline

      Failure of organizations to abide by policies appearing in the SGA Constitution and By-Laws are subject to sanctions by the SGA. Organizations that violate university policy as stated in the Cedarville University Student Handbook or the Student Organization Handbook are subject to sanction by the Student Life Programs.

   2. Procedure

      In the event that an organization violates its constitution or SGA policy as stated in the SGA Constitution or By-Laws, the SGA shall proceed with the following disciplinary steps. If necessary, these steps shall be carried over from one academic year to another:

      • The SGA organizations director shall first give a warning to the organization.
      • If the organization fails to respond appropriately within an agreed amount of time after the warning, the SGA organizations director shall place the organization on probation with the approval of a majority of the Executive Council. Notice will be given in writing.
      • If the organization fails to respond appropriately within an agreed amount of time determined by the Executive Council after the probation, the SGA organizations director shall disband the organization with the unanimous approval of the Executive Committee. Notice will be given in writing.
   3. Restrictions

      If the SGA disbands an organization, the Executive Council may place any of the following restrictions on that organization:

      • Forfeiture of SGA representation and incentive fund eligibility
      • Forfeiture of the right to use university property for fund-raising purposes or regular meetings
      • Forfeiture of approval for special activities
      • Forfeiture of other rights and privileges granted to official campus organizations.
   4. Appeal

      Organizations that are placed on probation or are disbanded may file an appeal with the SGA within one academic month after the ruling. Honoring an appeal requires the unanimous approval of the Executive Committee.

   5. Reinstatement

      All organizations that have been disbanded must follow the correct procedure in order to be reinstated as an official campus organization:

      • On-campus meetings held for the purpose of restitution or re-establishment of the organization must be approved by a majority of the Executive Council.
      • The organization shall turn in its constitution to the SGA organizations director within 14 days after its appeal is honored by the Executive Council.
      • Upon the approval of the organizations director, the constitutional shall be forwarded to the necessary university administration for final approval by the organizational director.

1. Purpose

   The incentive fund exists for the following purposes:

   • To assist organizations in funding eligible activities which have a tangible benefit for the organization, the campus, or the community.
   • To provide incentive for organizations to be active in their operations
   • To serve as a way for the SGA to recognize deserving organizations through financial means
   • To strengthen the relationship between the SGA and organizations.
2. Availability
   • The incentive fund shall be budgeted as a line item in organizational director of SGA’s semester budget.
   • The budgeted total of the fund shall be at least five percent of the SGA’s projected revenues for the semester.
   • An organization may receive grants from the fund a maximum of two times per semester and may not receive more than a total of $225.00 each semester
   • When the budgeted amount has been met for the semester the SGA shall not give out any amount from the fund
3. Procedure

   In order to request incentive funds, an organization shall turn in an SGA incentive fund form to the SGA organizations director no later than 14 days prior to the date of the event. The organizations director shall return a written decision on the request to the organization no later than five days after the request has been received.

1. Eligibility

   All on-campus fund-raising activities by official campus organizations must be approved by the Philanthropy Director. On-campus fund-raising activities must not conflict with either the standards of the university or the fund-raising activity of another organization. If a possible matter of conflict arises, the Executive Council will vote on the issue.

2. Procedure

In order to receive approval for an on-campus fund-raising activity, an organization shall:

• Turn in a fund-raising form to the Philanthropy Director at least 14 days prior to the date of the activity
• Turn in an evaluation of an approved event no later than two weeks after the activity to the Philanthropy Director. Failure to do so will result in the organization losing priority for fundraising approval.