You have the unique opportunity to promote your organization by exhibiting during the 2009 NACCAP Conference at Cedarville University on June 2-5, 2009 while making the conference beneficial for all attendees.

Over 500 undergraduate, graduate and seminary professionals, as well as high school guidance counselors will meet for NACCAP's annual professional development conference on the campus of Cedarville University in Cedarville Ohio just outside of Dayton. The purposes of gathering together on an annual basis include:

• Ongoing review and refinement of our mission as an organization
• Professional development for our membership through workshops
• Cooperative efforts to assist students in the college and graduate school decision process
• Idea sharing
• Opportunities for team-building and networking

During the conference we seek to highlight other organizations that can help our conference attendees reach their goals. All organizations, including those that provide a service that directly impacts our recruiting efforts and student's choices, are invited to attend.

We encourage you to consider a more direct means of promoting your organization to the conference attendees by being an event sponsor. In this section, you will find a list of the possible sponsorship events within the conference. Your organization will benefit from participating in the conference as an exhibitor and/or sponsor because of the niche opportunity this conference provides.

If you are interested in a sponsorship opportunity, there is a list available in this section. Please contact me at krista@naccap.org or call 1-888-423-2477.

As you register, we would like to promote your attendance with our conference attendees. We ask that you send your logo in a JPG format to krista@naccap.org.

Please do not hesitate to contact me with questions at 1-888-423-2477. For more conference details, please visit the conference website or follow the links from the NACCAP website.

Sincerely,

Krista Meckling
Coordinator for Membership Services and Communication
NACCAP

Where will the exhibitors be located?
The exhibitors will be located in the Stevens Student Center. The university's dining hall is located in this building so all conference participants will be in that building frequently.

What are the exhibit hours?
Exhibit hours will be during all breaks, food times (booths will be in the flow to the dining hall) and during free time Please visit the conference schedule page for more information.

When can I set up my booth?
Monday, June 1 at 5:00 p.m.

Are there other opportunities for exhibitors to talk about their programs, products and services to conference attendees?
Yes, the schedule allows for the conference attendees to visit the exhibits. There is also dedicated time to do this (see conference schedule).

What comes with my conference registration fee?
Housing, on campus meals, booth space, parking and on campus activities are included in the registration fee. We encourage you to get involved with all aspects of the conference. Although on campus housing is included, there are off campus accommodations available. All costs for off campus accommodations come at the expense of the exhibitor.

Does carpet come in my booth?
The room/area you will be in does have carpet. There is no need to bring more, unless you want it to decorate your booth.

What will the booth come with?
We plan on having a pipe and drape display area that will be 8'x10'x10' along with a 6' table and two chairs.

Will I have power capabilities?
Yes.

Is there a height limit on display? Width limit?
Booth size is 8'x10'x10'.

How many entrances are there to the Exhibit area?
The area is in an open lobby area.

Are there restrictions for hanging signs above our exhibit booth?
Due to the height of the room, you will not be able to hang signs above your exhibit booth.

Who is my contact for shipping items to Cedarville University?
You can ship items to the following address:

Attn: Melissa Wysong
Cedarville University
251 N Main St
Cedarville OH 45314

If you have any questions, please contact Melissa Wysong at mswysong@cedarville.edu or call 1-800-233-2784.

Can an exhibitor get a list of names of those attending the conference?
If an Exhibitor wishes to purchase the contact name for the schools attending the conference the cost will be $300. Please contact Krista Meckling at krista@naccap.org for that list. The list will be made available after May 5, 2009.

When may I dismantle my booth?
The conference ends on Friday, June 5, but you may dismantle your booth whenever it is convenient.

How do I register?
Online registration is available. Please indicate that you are an exhibitor.

Who is my contact for questions?
Please Contact Krista Meckling, Coordinator for Membership Services and Communication, NACCAP at krista@naccap.org or call 1-888-423-2477.

What are some of the sponsorship opportunities?
Please visit the Exhibitor Information page and click on the Sponsorship Opportunities tab at the top of the page for this information.

How many decision makers will I see?
Although 35% of our conference attendees are Chief Enrollment Officers (CEO's), please note that many CEO's have the admissions staff talk to the vendors to get ideas for their institutions and will discuss it with their CEO's after the conference. Also, many Associate and Assistant Directors and High School Guidance Counselors have decision making capabilities in their offices.

How much is it to attend the 2009 NACCAP Conference?
Please visit the Registration Page for this information.

I plan to stay off campus. What are the area accommodations?
Although your housing is provided on campus, if you choose to stay off campus for the conference there will not be a price difference (or discount) for staying off campus. View off campus accommodation options.

May I lead a session?
Please click here for more information. If the deadline has passed, please contact Chant Thompson, NACCAP Executive Director at chant@naccap.org to be placed on a waiting list.

Will there be an area for me to provide a presentation for my services? What is the additional cost to present?
Yes. You will be able to sign up to present during our designated sessions for the conference attendees (see conference schedule). The cost will be $300 to present in addition to your conference fee.

What linens will be provided?
Towels, washcloths, mattress sheet, cover sheet, blanket and pillow (part of the conference fee). The pillow and blanket will be yours to keep if you would like. Those left behind will be donated to a local shelter. If you are interested in sponsoring the blankets, please contact Krista Meckling at krista@naccap.org.

We want to thank you for your interest in sponsoring portions of the NACCAP Conference. You help make this conference great for many! Below is a list of sponsorship opportunities. We do not have a set price for some of them, but hope that you will give what you think is appropriate for each item and some prices are negotiable. If you want a specific figure, please do not hesitate to contact Krista Meckling at krista@naccap.org. Thank you so much for your consideration and for making this conference truly unique. All sponsorship opportunities must be received by April 15, 2009.

Conference Booklets

These will include all the conference information:

• Sponsors name and logo will be placed on the conference website
• Sponsors name will be placed in the booklet
• Sponsors can request a black and white full page ad for $50 or a black and white quarter page ad for $25. This will also include a slide in a PowerPoint slide show before each keynote presentation and will be running on the monitors in the Stevens Student Center. This is the building that the exhibitors will be in.

Opening Banquet, Tuesday, June 2, 7:00-9:00 p.m.
$-Any amount accepted

• Sponsors name and logo will be placed on the conference website
• Sponsors name will be placed next to event on schedule
• Sponsors name will be placed on various tables
• Sponsor will be recognized from stage during awards ceremony

High School Counselor Reception, Tuesday, June 2
$500

Dessert reception to follow opening banquet

• Sponsor name will be placed on table at event
• Sponsor name and logo will be placed on the conference website
• Sponsor name will be placed on schedule next to event

GAP (Graduate and Adult Professionals) Reception, Tuesday, June 2
$500

Dessert reception to follow Opening Banquet

• Sponsor name will be placed on table at event
• Sponsor name and logo will be placed on the conference website
• Sponsor name will be placed on schedule next to event

Club NACCAP

• Sponsor name will be announced from stage during event
• Sponsor name and logo will be placed on the conference website
• Sponsor name will be placed on schedule next to event
• Sponsorship can go toward snacks and/or prizes

Conference Breaks (2) - June 3 and/or June 4
$500-$750 each

• Sponsor name will be place on table
• Sponsor name and logo will be placed on the conference website
• Sponsors name will be placed on schedule next to event

Keynote Speakers
$1000-$1500 for each speaker (there will be 3 for this conference)

• Sponsors name will be announced from stage during introduction of speaker
• Sponsors name and logo will be placed on the conference website
• Sponsors name will be placed on schedule next to event

NACCAP Games, Prizes and T-Shirts: (RESERVED)

• Sponsors name and logo will be listed on the conference website
• Sponsor will have opportunity to pass out prizes to top 3 teams from stage (either at the end of the games, during an information gathering session or at final keynote address)
• Sponsors name will be placed on schedule next to event

5K Run

• Sponsors will be responsible for prizes for top female and male runners
• Sponsors name and logo will be placed on the conference website
• Sponsors name will be placed on schedule next to event

Golf Tournament

• Sponsors will be responsible for prizes for top team and lowest scored player
• Sponsors name and logo will be placed on the conference website
• Sponsors name will be placed on schedule next to event

Candy Buckeyes with labels (for welcome packets)
$1500

Sponsor will work with NACCAP to customize label

• Sponsors name and logo will be placed on the conference website
• Sponsors logo will be placed on the label

Branded Water Bottle (for welcome packets)
$1500

Sponsor will work with NACCAP to customize label

• Sponsors name and logo will be placed on the conference website
• Sponsors logo will be placed on the label

Worship Band for entire conference
$750

• Sponsors name and logo will be placed on the conference website
• Sponsors name will be mentioned from the stage

Conference T-shirts
$2400

Optional and are different from the NACCAP Games t-shirts

• Sponsors name and logo will be placed on the conference website
• Sponsors name and logo will be placed on shirt along with conference logo

Lanyards/nametags
$500-$800

• Sponsors name and logo will be placed on the conference website
• Sponsors name will be mentioned in conference booklet as thank you

Pens
$300-$800

• Sponsors name and logo will be placed on the conference website
• Sponsors name will be mentioned in conference booklet as thank you
• Sponsor can decide if NACCAP name or sponsor name will be on pen
• If Sponsor wants to donate pens for the conference, please contact Krista Meckling at krista@naccap.org

Blankets

• Sponsors will be responsible to provide blankets for all conference attendees
• Sponsors name and logo will be placed on the conference website
• Sponsors name will be mentioned in conference booklet as thank you

As with any conference, we welcome any giveaways that you wish to include in the welcome packets. If you plan to donate items for the welcome packets (notepads, pens, tissues, toys, calendars, etc.) please contact Krista Meckling at krista@naccap.org or call 1-888-423-2488 for specific numbers on attendees and the item you wish to donate.