Create GroupWise E-Mail Templates
Suppose you have an e-mail that you send out on a regular basis, but only certain parts of the e-mail change, like the date sent or recipients. You can create a template in GroupWise to save this e-mail so that you can use it over and over again.
For example, I send out a reminder e-mail to students 2 days before my computer classes. The text is identical each time, except for the course name, date, time, and possibly the room number.I have saved this document as a template so I don't have to retype it once or twice a week when it is time to send a reminder.
Does this sound like something you could use? Here's how to do it:
Create an e-mail template
- Open and create your e-mail (but don't send it!).
- Within the e-mail, select "File" > "Save View..."
- Navigate to your desktop from the drop-down menu. (We recommend that you save your templates here.)
- Give the template a name and use the extension ".vew" (for example: StudentLetter.vew).
- Click [Save] > Exit the e-mail without sending it. (You do not need to save the changes in a GroupWise folder if you have saved it to your desktop.)
- If your template does not automatically display on the desktop, right-click your desktop and choose "Refresh." You should now see your template on the desktop.
Use the template
- Double-click the template to open it.
- Fill in any additional information and make any necessary changes.
- Enter your recipients' e-mail addresses > Click [Send].
- Close the template.
The template will stay on your desktop for the next time you need to use it.
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