File Storage Recommendations

Before you start…

For a quick answer about the appropriate storage location for your files, click on the chart below

See the rest of this help page for more information.

Graph of where best to store your files

Click the image to enlarge.

How can I protect my data?

All storage is susceptible to damage, and we recommend that you back up any files, especially important files. For more information on backing up files, see the help page on how to back up your files. If you need help in copying your files from one location to another, see the help page on how to copy your files.

Note:

Network drive storage benefits from added security. Information technology performs automatic file back-ups of H:, J:, S:, and T: drives approximately twice a week.

When should I store files on the J: drive?

  • When multiple faculty and/or staff members need access to the data (e.g., most department-specific items).
  • When files contain official University records.

When should I store files on the H: drive?

If your files are work-related and others in your department do not need access to the files.

View the H: Drive Storage Guidelines help page for more information.

When should I store files on the C:\Docs folder?

  • If you do not need to access the files from multiple locations (e.g., a techcart and your office)
  • If you have large files like video and music files.
  • If the files are historical curricular materials (old syllabi, tests, assignments, etc.).
  • If the files are personal in nature (e.g., family. photos, MP3 files, etc.).
  • If you make sure to back up this information yourself.

Warning!

You are responsible for email archive backups if you change the storage location to your C: drive. Some computer maintenance requires erasing the C: drive.

When should I store files on the S: drive?

If you would like to post files accessible to students and classes.

Note:

Only faculty/staff can create files on the S: drive. Students can only open or copy (called "read-only access") files from the S: drive.  If you need students to be able to read and write files, store the files on the T: drive.

When should I store files on the T: drive?

If you would like shared student project space. The faculty sponsor should submit a service request to gain access rights for a list of students.

When should I use a USB Flash Drive or an external hard drive?

  • If you want to make a backup copy of important files.
  • If you need to take files home to work on them.

See the Portable Storage Device FAQ page for more detailed information on this type of storage.

When should I use a CD-R or DVD?

  • If you are archiving files you do not need to access frequently.
  • If you wish to back up large numbers of files or directories.

See the Portable Storage Device FAQ page for more detailed information on this type of storage.

What if I only want certain people to have access?

For Faculty/Staff

  1. Submit a service request.
  2. Choose "A change in access rights for Redwood, Viking, CedarInfo, Network Drive (J:, T:), etc."
  3. Under "Action to Take:," choose "J: drive (shared departmental folder)."
  4. List the names of the people to whom you wish to grant access.

For Students:

  • Ask your instructor to set up a folder on the T: drive.

Keywords: cdr, dvd, t drive, s drive, h drive, c drive, save files

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