Google Mail: Add a Signature

Before you start…

Google Mail allows you to create a signature with your name and other contact information to put at the bottom of every email so that you don't have to type it out every time.

Note:

Google Mail does not have a "prompt before adding" option. If there is ever a time that you do not want to add a signature, you can simply highlight the signature in the body of the email and delete it.

In addition, Google Mail does not allow you to have more than one signature using the signature feature. However, you can get the effect of having multiple signatures by using the "Canned Responses" Gmail Lab. For more information, see the Google Mail: Use Multiple Signatures help page. 

Create a Signature

  1. Navigate to cedarville.edu/google.
  2. Click the "Mail" link and log in.
  3. Click the gear-shaped [Settings] drop-down icon and choose "Settings" from the resulting list.
  4. In the [General] tab, find the "Signature" section.
  5. Click in the textbox (the radio button under "No signature" will be selected) and enter your signature as you would like it to appear. You may use the icons above the textbox to format and enhance your signature. If you do not have these icons, see the "Note" under "Add a hyperlink to your signature."
  6. Click [Save Changes] at the bottom of the page when you are finished.

Add a Hyperlink to Your Signature

  1. Navigate to cedarville.edu/google.
  2. Click the "Mail" link and log in.
  3. Click the gear-shaped [Settings] drop-down and choose "Settings" from the resulting list.
  4. In the [General] tab, find the "Signature" section.
  5. Click in the text box (the radio button under "No signature" will be selected) and enter your signature as you would like it to appear.
  6. Highlight the email address or other text that you would like to link.
  7. Click the "Link" icon (located above the text box).
  8. Click [Save Changes] at the bottom of the screen when you are finished.

Note:

If you only have the option to create a "Plain Text" signature, this is because of your current compose message settings. To enable "Rich Text" signatures, click [Compose] to create a new message and then click the "Rich formatting" option in the message. This change will enable you to create a rich text signature.

Add an Image to Your Signature by URL

In Google, you can only attach and save an image to your signature by entering the image URL. This means that the image needs to be hosted on the web. Contact Creative Services about using department logos. Each image only needs to be uploaded once, so we ask that only one member of each department would submit a web request (with the logo attached) to have a department logo hosted. A member of the web team will host the logo and give the department its URL. If you wish to use the generic Cedarville University logo, please use this URL in the University Google email settings cedarville.edu/~/media/Images/Signatures/Cedarville-University-Logo.png

Once you have the image URL, follow these steps to add it to your signature:

To enable the "Inserting Images" lab:

  1. Navigate to cedarville.edu/google.
  2. Click the "Mail" link and log in to your account.
  3. Click the gear-shaped drop-down [Settings] button and choose "Settings" from the resulting list.
  4. Click the [Labs] tab.
  5. Next to the "Inserting images" lab, click the radio button to "Enable" the lab.
  6. Click [Save Changes].

To insert the image:

  1. After you enable the lab, navigate back to settings from the Mail screen by clicking the gear-shaped [Settings] drop-down and choosing "Settings" from the resulting list.
  2. In the [General] tab, scroll to the "Desktop Notifications" section.
  3. If you have not already created a signature, see the section above to learn how to do so.
  4. Once you have entered the rest of your signature into the window, place your cursor on a new line where you would like the image to appear.
  5. Click the [Insert Image] button (white mountains on a gray background).
  6. Enter the URL in the "Image URL" field.
  7. Wait for the image to load and display and then click [OK].
  8. When you are finished editing your signature, click the [Save Changes] button at the bottom of the page.

Add an Image to Your Signature

Without an image URL, you will need to add the image to each email any time that you want the image included in your signature. First, follow the steps under "Add an Image to your Signature by URL" to "Enable the 'Inserting Images' Lab." Then, follow these steps to add an image to your signature in an email.

  1. Click [Compose] from the Mail screen.
  2. Compose the email as usual.
  3. Insert your cursor where in the signature you would like the image to appear.
  4. Click the [Insert Image] button (a white mountain on a gray background).
  5. Click [Choose File].
  6. Browse to find the file and click [Open].
  7. Wait until the image displays and then click [OK].
  8. Click [Send] when you are ready.


Keywords: signature, add, create, image, logo, email, e-mail, google, gmail

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