Google Mail: Create, Manage, and Delete Contact Groups

Before you start…

Google Apps organizes all the people and groups you correspond with—both personal and within the Cedarville organization—within an online address book call the Contact Manager. This help page addresses how to create contact groups, manage contact groups (edit a group's name, add contacts, and remove contacts from a group), and delete contact groups.

To learn how to send emails to your Contact Groups, see the Send to Contact Groups help page.

To learn more about other Google Contacts features, see the Contact Manager help page.

Creating Contact Groups

If you are creating a Contact group made up of Cedarville contacts, follow these steps:

  1. In Google Mail, click the [Mail] drop-down (located at the left side of your Mail window).
  2. Choose “Contacts” from the resulting list.
  3. Click “Directory,” located in the sidebar.
  4. Check the box next to each person who you would like to add to your group (they are listed alphabetically).
  5. Click the [Groups] button and then choose “Create new” from the resulting list.
  6. Enter a name for your group into the “New group” field.
  7. Click [OK]. You will now see the group listed in the “Contacts” sidebar.

If you are creating a group from your contacts, click “My Contacts” and check the box next to each contact who you would like to add to your group. Click the [Groups] button, choose “Create new,” enter the Groups name, and click [OK].

Managing Contact Groups

To edit the name of the group:

  1. In Google Mail, click the [Mail] drop-down (located at the left side of your Mail window).
  2. Choose “Contacts” from the resulting list.
  3. In the sidebar, click the group you would like to edit.
  4. Click the [More] drop-down and select “Rename group” from the resulting list.
  5. Enter the new name and click [OK].

To add contacts to an existing group:

  1. In Google Mail, click the [Mail] drop-down (located at the left side of your Mail window) and select “Contacts” from the resulting list.
  2. To add from the Cedarville Directory, click “Directory” in the sidebar.
  3. Check the box next to each contact you would like to add to the group.
  4. Click [Groups] drop-down.
  5. Check the box next to the group name and click “Apply.”

To remove contacts from a group:

  1. In Google Mail, click the [Mail] drop-down (located at the left side of your Mail window) and select “Contacts” from the resulting list.
  2. Click the group name in the sidebar.
  3. Check the box next to the contact you want to remove.
  4. Click the [More] drop-down and select “Delete contact” from the resulting menu.

Deleting a group

Complete the following steps to delete a contact group. Note that if you simply delete the group, the contacts will still remain in the My Contacts group. To delete a group along with its contacts, follow the second set of steps in this section.

  1. In Google Mail, click the [Mail] drop-down (located at the left side of your Mail window) and select “Contacts” from the resulting list.
  2. In the sidebar, click the name of the group that you want to delete.
  3. Click the [More] drop-down and select “Delete group” from the resulting list.
  4. A pop-up will remind you that the contacts will not be deleted. Confirm by clicking [OK].

Follow these steps to delete a group AND its contacts.

  1. In Google Mail, click the [Mail] drop-down (located at the left side of your Mail window) and select “Contacts” from the resulting list.
  2. In the sidebar, click the name of the group that you want to delete.
  3. Check the box beside each contact. You can choose to not check the box next to a contact if you would like him or her to remain in “My Contacts.”
  4. Click the [More] drop-down and select “Delete contacts” from the resulting list.
  5. Again, click the [More] drop-down and select “Delete group” from the resulting list.
  6. A pop-up will remind you that the contacts will not be deleted. Confirm by clicking [OK].


Keywords: contacts, contact, contact manager, add, create, delete, edit, change, group, groups, email, e-mail, remove

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