Google Mail: Email University Groups

Before you start...

Just like GroupWise, Google Mail allows you to email University groups, such as faculty and staff, a specific class (junior, senior), a specific residence hall, a specific department, or a specific major or minor. But the way you go about emailing groups in Google Mail is different than how you did it in GroupWise.

Note:

All of the following information also applies to emailing groups in Microsoft Outlook 2010.

How is emailing groups in Google Mail different than it was in GroupWise?

When emailing University groups in Google Mail, please be aware of the following differences from GroupWise:

  • In Google, you have to manually type in the email address for any University group. The email addresses are not in the Cedarville email directory. In GroupWise, they were. To see the various University group email addresses, see “Where can I find the email addresses for the university groups?” below or go directly to this PDF.
  • In Google, you have to type the University group email address in the standard “To:” field of an email.  In GroupWise, you could put the University group email address in the “BCC:” field. If you do this in Google, the email will not be sent. However, this does not mean recipients will see who else the email was sent to. They won’t.
  • In Google, you cannot expand the University group email address to show the email addresses of everyone in that group. All you can see is the University group email address. However, the email will still be sent to all members of that group. In GroupWise, you could expand the University group email address.
  • In Google, you will not receive in your inbox emails that you send to University groups you are a member of. This does not mean the email was not sent. If the email was sent successfully, you will get an email notification telling you so. You can also check the “Sent Mail” label to see if the email was successful. In GroupWise, the emails you sent to University groups that you were a member of showed up in your inbox. 

Where can I find the email addresses for University groups?

Because the email addresses for University groups do not appear in the Cedarville email directory, information technology has provided a PDF that lists the university group email addresses.

To access the emailing University groups PDF, do the following:

  1. Open your web browser.
  2. Navigate to the Cedarville FacStaff homepage.
  3. From the menu across the top of the screen, click “Offices.”
  4. From the “Non-Academic” column, click “Information Technology.”
  5. From the left navigation panel, click “Mailing Groups.” You will be prompted to enter your CedarNet username and password.

Note:

The email addresses for University groups in certain categories (residence halls, majors, minors, departments) follow a pattern. Only one sample email address is listed for each category. Later in the PDF after the sample is provided, you will find “codes” for the rest of the email addresses in that category. Replace the sample code with the code that represents the University group you want to send an email to.

For example, suppose mechanical engineering is the sample email address for emailing specific majors. A list of codes for all other majors will be listed later in the PDF. Replace the part of the email address specific to mechanical engineering with the code for the major you want to email.


Keywords: email classes, majors, minors, schools, departments, dorms, facstaff, groups, mailing university groups in Google, Gmail, e-mail, e-mailing

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