Google Mail: Merge Duplicate Contacts

Before you start...

In Google Contacts, one person may sometimes appear in the “My Contacts” group more than once. This is most likely because you have assigned that person to multiple groups. When you assign a person to a group, that person will show up in the “My Contacts” group. An entry for that person may be added to “My Contacts” for each group you assign them to.

To keep a person from being added to “My Contacts” each time you add them to a group, you can try assigning them to the group from the Cedarville “Directory” group. This may keep another entry from being added to “My Contacts” if that person is already a member.

Duplicate contacts may also appear in "My Contacts" if you import contacts from a .CSV file and one of the contacts in the file is already in your Google Contacts.

To get rid of these duplicate contacts, you can either merge them automatically or manually. You can also use the same following steps to merge contacts in any contact group, not just “My Contacts.”

To find and merge duplicate contacts automatically

  1. Navigate to cedarville.edu/google and log in to Google Mail.
  2. Click the [Contacts] tab at the top of the screen.
  3. From the groups list sidebar, click the group in which you want to find and merge duplicate contacts.
  4. Above the list of contacts, click “More.” A drop-down menu appears.
  5. From the drop-down menu, click “Find & merge duplicates…” A window opens with all duplicate contacts checked.
  6. Uncheck any duplicate contacts you don’t want to merge. If you want to uncheck all contacts and then only check the ones you want to merge, uncheck the box above the list of names and check the desired contacts.
  7. Click [Merge].

To find and merge duplicates manually

Sometimes Google will not detect all duplicate contacts. When this happens, you will have to merge these duplicate contacts manually. 

  1. Navigate to cedarville.edu/google and log in to Google Mail.
  2. Click the [Contacts] tab at the top of the screen.
  3. From the groups list sidebar, click the group in which you want to find and merge duplicate contacts.
  4. Check the box next to all entries of the duplicate contact you wish to merge into one.
  5. Above the list of contacts, click “More.” A drop-down menu appears.
  6. From the drop-down menu, click “Merge contacts.” The contacts will merge.

Warning!

When you are manually finding and merging duplicate contacts, do not try to merge the entries for more than one person at a time. Simply find all the entries for one person, merge them, and then move on to the next person.

 

Keywords: more than one contact per person, get rid of repeated contacts, multiple contacts, My Contacts, same contact appears more than once

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