Google Mail: Use Filters in Google Mail

Before you start…

Google filters are rules you can set up to automatically sort messages as they enter your Inbox. For example, you can create filters to automatically label, star, delete, archive, or forward your mail.

To create a filter

  1. Log in to Google Mail.
  2. Click the gear-shaped “Settings” icon.
  3. Choose “Settings” from the resulting drop-down menu.
  4. Click the [Filters] tab.
  5. Click “Create a new filter.”
  6. Fill in the necessary information for you filter. To create a filter for emails from a particular source, type the email address in the “From” box. You can also create a filter based on the “Subject,” if it contains certain words (“Has the words”), etc.
  7. Click “Create filter with this search.”
  8. Click the box next to what you would like to happen when the messages that match the criteria arrive. If you click the “Apply the label” box, you will need to choose a label from  the “Choose label” drop-down. If you have yet to create the appropriate label, simply click “New label.”
  9. Click [Create filter] when you are finished.

Note:

To help keep your messages organized, you can have a message automatically labeled and removed from your Inbox until you can look at it later. To do so, check the “Skip the Inbox” box under when you create a filter. Then, just as your Inbox shows you how many unread messages you have with a number in parentheses, there will be number in parentheses next to the label name when unread messages are inside. It is good to keep in mind, however, that you may want to wait until you are done with a message to file it away if there is a chance that skipping the Inbox would keep you from noticing it.

To edit or delete filters

  1. Log in to Google Mail.
  2. Click the gear-shaped “Settings” icon.
  3. Choose “Settings” from the resulting drop-down menu.
  4. Click the [Filters] tab.
  5. To delete the filter, click “delete” next to appropriate filter.
  6. To edit the filter, click “edit,” update any actions, and then click [Update filter].

Keywords: email, e-mail, Google, filters, rules, organize, sort

 

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