Google Mail: Use Multiple Signatures

Before you start...

Google Mail allows you to create a signature to automatically appear at the end of each email you send. To do this, see the Google Mail: Add a Signature computer help page. With this method, you may only have one signature.

However, you may use multiple signatures by enabling and using the “Canned Responses” Gmail Lab. This lab allows you to save multiple common responses to emails. Simply enable the lab, type and format your signature in a new email, and save it as a canned response to use whenever you want.

To enable the "Canned Responses" lab

  1. Navigate to Cedarville.edu/Google and click the “Mail” link.
  2. Log in to Google Mail. If you are already logged in to Google Apps, open Google Mail by clicking the [Mail] tab at the top of the screen.
  3. From the top right of the screen, click the gear-shaped [Settings] icon. A drop-down menu appears.
  4. Click “Settings.”
  5. From the menu across the top of the screen, click the [Labs] tab.
  6. In the “Search for a lab:” field, type “Canned Responses.” The “Canned Responses” lab should appear under “Available Labs.”
  7. Next to the “Canned Responses” lab, select “Enable.”
  8. Click “Save Changes.” You will return to your Mail screen with the lab enabled.

To create a signature and save it as a canned response

  1. From the Mail screen, click [Compose].
  2. In the body of the email, type what you would like for your signature. You may format it however you want. If you would like to add an image, please see the Google Mail: Add an Image to Display in an Email computer help page.
  3. When the signature is complete, clicked “Canned responses.” A drop-down menu appears.
  4. From the drop-down menu, click “New canned response…”
  5. In the dialog box that appears, enter a name for the canned response/signature.
  6. Click [OK].
  7. Click [Discard] to delete the email draft. You do not need to save it for the canned response/signature to be saved.

Note:

You may create as many signatures/canned responses as you want.

To use a canned response as a signature

  1. From the Mail screen, click [Compose].
  2. When you have composed the email message and are ready to add a signature, click “Canned responses.” A drop-down menu appears.
  3. Click the canned response that contains the desired signature. The signature will be added to the email wherever the cursor is.


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