Google Mail: Vacation (Auto-Reply) Responder

Before you start…

If you plan to be away from your email for an extended length of time, you can create an email Auto-Reply message that will be sent when you receive an email.

Create a Vacation Responder

  1. Navigate to cedarville.edu/Google.
  2. Click the "Mail" link and log in.
  3. Click the gear-shaped dropdown icon and choose “Settings” from the resulting menu.
  4. In the [General] tab, scroll to “Vacation responder.”
  5. Click the “Vacation responder on” radio button.
  6. Click the “First day” box to set the date for when you want the auto-reply to begin (select the day from the mini-calendar; the current day is automatically selected).
  7. Type the subject of your email into the “Subject” box.
  8. Type your message into the “Message” box.
  9. Check the box next to “Only send a response to people in my Contacts” if you don’t want everyone who emails you to know that you’re away.
  10. In Google Apps, you also have the option to send a response only to people in your domain (Cedarville.edu). Check the “Only send a response to people in Cedarville University” to use that option.

Note:

If a message is classified as spam or it is addressed to a mailing list you subscribe to it will not receive a vacation response.

Test your Vacation Responder

You can test the auto-reply by sending yourself an email message. You should receive an email with your auto-reply message in response

End your Vacation Responder

While the vacation responder is enabled, you will see a banner across the top of your Google Mail page, displaying the subject of your vacation response. If you did not set an ending date for your auto-reply, you can use this banner to end the response.

  1. Click “End now” within the banner.

Once you end the responder, it will be turned off, but your message will remain in settings for the next time that you need it.


Keywords: vacation, out of office, break, e-mail, auto, response, responder, AL

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