GroupWise: Address Books - Create an Email Group from an Existing Address Book
Add members to address books and groups
Send an e-mail to all of the people in an address book
- Click [New Mail] > [Address].
- Under "Look in," navigate to the desired address book.
Click to highlight the names you would like in the group.
Either: 1) Hold down the [Shift] key > Click to highlight several names in a row.
Or: 2) Hold down the [Ctrl] key > Click to select names that are not in a row.
- Click [To] from the top menu > Click [Save Group].
- Select the address book in which you would like to save the group.
- Enter a name for the new group > Click [Save] > [Close] > [OK].
- The e-mail will incorporate all of the names into the "To:" field.
Send an e-mail to all of the people in a group
- If you know the name of the group, simply type the name in the "To:" field.
- Click [Address] if you do not remember the name of the group.
- In the "Look in:" box, navigate to the address book in which you saved the group.
- Double-click the group > Click [OK].
Use Blind Copy
When you send an e-mail to every person in an address book, the name of each member will appear in the "To:" field. This will be a problem if you do not wish to reveal the recipients' identities to each other. Also, if recipients print the e-mail, a long list of addresses will waste a lot of ink.
Solve this problem by entering the addresses in the "BC:" (blind copy) field instead of the "To:" field, or by saving the address book as a group and sending the e-mail to the group.
When you send an e-mail to all the members of a group, the recipients will see only the name of the group and not each other's names in the "To:" field.
You may also want to convert class rosters to email address books.
To learn more about using and maintaining address books, see the GroupWise Address Books Computer Help Page.
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