Groupwise: Create an Email Signature File

How can I do this in...Google, Outlook

Before you start…

GroupWise allows you to create signature files with your name and other contact information to put at the bottom of every email so you don't have to type it out everytime. You can include graphics, either your department logo or your own written signature.

Create a Basic Signature

  1. Open GroupWise.
  2. Single click an email to highlight the item.
  3. Click the "Properties" button (located directly under the "Mailbox" tab.
  4. Click "Tools" > "Options."
  5. Double-click [Environment].
  6. Choose the [Signature] tab.
  7. Check the "Signature" box.
  8. Click [New...].
  9. Name your signature file > Click [OK].
  10. Enter information for your signature file (e.g., full name, company, address, phone number/extension, email address).
  11. Choose to "Prompt before adding" your signature if you do not want GroupWise to automatically add your signature to all outgoing mail. Or choose to "Automatically add" your signature to all outgoing mail.
  12. Click [OK].
  13. You can create additional signatures by clicking the [New...] button.

Create a Handwritten Signature

You can create an email signature that uses your handwritten signature.

Step One: Write and Scan Your Signature

  1. Sign your name on a blank piece of paper. Permanent dark ink works best.
  2. Scan your signature into your computer as an "image" (with a .jpg extension).
  3. Open Photoshop, and open the .jpg you created in step 2.
  4. Use the Crop Tool to eliminate any whitespace around the edges of the signature.
  5. Select the Magic Wand. Click the white background of the image to select the white space.
  6. Click "Select" > "Inverse"  to select the signature itself, and copy it (Ctrl + C).
  7. Create a new layer, and paste the signature onto the new layer (Ctrl + V).
  8. Delete the layer you originally copied the signature from (probably called the "Background" layer). Your signature should now be located on a transparent layer.
  9. Save the file as a PNG ("File" > "Save As"  and choose "PNG" from the drop down list.

Step Two: Insert Your Signature in GroupWise

  1. Open GroupWise.
  2. Go to "Tools" > "Options..." > Double-click [Environment].
  3. Click the "Signature" tab.
  4. Check the "Signature" box.
  5. Click [New...].
  6. Name your signature file > Click [OK].
  7. Type in any desired text (e.g., "Sincerely") > Leave a blank line where you want the handwritten signature to appear.
  8. Click in the blank line where you would like the image to appear.
  9. To the right of the font style/size choices, click the arrows [>>].
  10. Choose "Insert Picture" from the drop-down list.
  11. Click the [Browse] button and navigate to where you saved your signature file.
  12. Select the file > Click [Open].
  13. Click the [OK] button.
  14. Click [OK] > Click [Close].

Send an email to yourself and attach the signature you just created to make sure it appears how you like.

Create a Signature with a Logo

Contact Creative Services about using Department logos. Once you have the proper logo, use the following step to insert it in your email signature.

  1. Open GroupWise.
  2. Go to "Tools" > "Options..." > Double-click [Environment].
  3. Click the "Signature" tab.
  4. Check the "Signature" box.
  5. Click [New...].
  6. Name your signature file > Click [OK].
  7. Type in any desired text (e.g., "Sincerely") > Leave a blank line where you want the logo to appear.
  8. Click in the blank line where you would like the logo to appear.
  9. To the right of the font style/size choices, click the arrows [>>].
  10. Choose "Insert Picture" from the drop-down list.
  11. Click the [Browse] button and navigate to the logo file.
  12. Select the file > Click [Open].
  13. Click the [OK] button.
  14. Click [OK] > Click [Close].

 


Keywords: email signature, sign, friends, family, personal, handwriting, script, signature file, sign, cursive, custom, customize, e-mail

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