Computer Services - Help Pages
Map a Document
To move around more easily in large Word documents, try the document mapping feature.
Navigate documents with a map
If you use Word to maintain long documents, such as legal opinion memos or technical manuals, using the document map is a better way for getting around quickly than using [Page Down] or [Page Up] keys.
- To display the map, go to "View " > Choose "Document Map."
- Word adds a list of links to the major sections in your document to the left side of the document window.
- Click a section link to move instantly to any section in the document.
- Within the document map you can also click a plus sign [+] or minus sign [-] to expand or collapse a section.
- Right-click the document map to customize the number of levels you wish to appear.
By default, the document map looks for and displays text formatted with Word's heading styles, such as Heading 1, Heading 2, and Heading 3.
If you would like to use a document map, but don't want to use heading styles...
Word 2007
In a document that contains no heading styles, Word will automatically search for text that resembles a heading and display it in the document map.
Word 2003
You can make any existing style appear on the document map without changing its appearance in the document; just add a level to that style's definition.
Here's how:
- Go to "Format" > Choose "Style."
- Choose a header from the "Styles" list.
- A drop-down box will appear. Click "Modify."
- Click "Format" > Choose "Paragraph."
- On the "Indents And Spacing" tab > Click the "Outline Level" drop-down list > Choose "Level 1" or "Level 2."
- Click [OK] to save your changes.
Text formatted with the style you specified now appears on the document map.
[Excerpted from 3/26/03 Tech Republic Microsoft Office e-newsletter. You can subscribe directly at: http://www.techrepublic.com/techmails.jhtml?fromtm=e056]
keywords: Microsoft Word, table of contents, document navigation, long document.