Map a Document
To move around more easily in large Word documents, try the document mapping feature.
Navigate documents with a map
If you use Word to maintain long documents, such as legal opinion memos or technical manuals, using the document map is a better way for getting around quickly than using [Page Down] or [Page Up] keys.
- Click the "View" tab > Check the "Document Map" checkbox.
- Word adds a list of links to the major sections in your document to the left side of the document window.
- Click on a section link to move instantly to any section in the document.
- Within the document map you can also click a plus sign [+] or minus sign [-] to expand or collapse a section.
By default, the document map looks for and displays text formatted with Word's heading styles, such as Heading 1, Heading 2, and Heading 3.
If you would like to use a document map, but don't want to use heading styles...
In a document that contains no heading styles, Word will automatically search for text that resembles a heading and display it in the document map.
You can make any existing style appear on the document map without changing its appearance in the document; just add a level to that style's definition.
- Go to "Format" > Select "Style."
- Choose a header from the "Styles" list.
- Click "Modify" from the drop-down box that appears.
- Click "Format" > Select "Paragraph."
- On the "Indents And Spacing" tab , click the "Outline Level" drop-down list > Select "Level 1" or "Level 2."
- Click [OK] to save your changes.
Text formatted with the style you specified now appears on the document map.
Keywords: Microsoft Word, table of contents, document navigation, long document.