Map a Document

To move around more easily in large Word documents, try the document mapping feature.

Navigate documents with a map

If you use Word to maintain long documents, such as legal opinion memos or technical manuals, using the document map is a better way for getting around quickly than using [Page Down] or [Page Up] keys.

1. Click the "View" tab > Check the "Document Map" checkbox.
2. Word adds a list of links to the major sections in your document to the left side of the document window.
3. Click on a section link to move instantly to any section in the document.
4. Within the document map you can also click a plus sign [+] or minus sign [-] to expand or collapse a section. 

By default, the document map looks for and displays text formatted with Word's heading styles, such as Heading 1, Heading 2, and Heading 3.

If you would like to use a document map, but don't want to use heading styles...

Word 2007

In a document that contains no heading styles, Word will automatically search for text that resembles a heading and display it in the document map. 

You can make any existing style appear on the document map without changing its appearance in the document; just add a level to that style's definition.

1. Go to "Format" > Select "Style."
2. Choose a header from the "Styles" list. 
3. Click "Modify" from the drop-down box that appears. 
4. Click "Format" > Select "Paragraph."
5. On the "Indents And Spacing" tab , click the "Outline Level" drop-down list > Select "Level 1" or "Level 2."
6. Click [OK] to save your changes.

Text formatted with the style you specified now appears on the document map.

Keywords:  Microsoft Word, table of contents, document navigation, long document.

Help Page Feedback