Microsoft OneNote: Default Save Location

Before you start...

Microsoft OneNote is a powerful note-taking program that allows you to store all of your notes and projects in one location. In OneNote, you can create, store, and organize numerous notebooks, create sections within each notebook, and create pages within each section. 

To learn more about OneNote and how to begin using it, see Microsoft OneNote: Getting Started

Changing Default Save Location

The current default save location in Microsoft OneNote is the C: drive. This drive is specific to each computer and is not connected to the network. Therefore, if a specific computer were to crash, everything saved to the C: drive on that computer would be unrecoverable. As a result, a best practice for those using Microsoft OneNote is to change the backup folder to a network drive. 

To change the backup folder in OneNote:

  1. With OneNote open, go to "FILE" > "Options" > "Save & Backup."
  2. In the "Save" section, click on the file location next to "Backup Folder" > Click [Modify...]. 
  3. Navigate to the file location that you would like to use as the backup location for OneNote (preferably a network drive - H, J, S, or T) > Click [Select]. 

Note:

If you are using a mobile account for Microsoft OneNote, the only option for saving and backing up files is to the C: drive. As a result, a best practice is to periodically copy and paste all your OneNote files to a flash drive or network drive to ensure that your files are saved in a reliable location.

How do I save my files?

OneNote saves files automatically. When you close OneNote and open it back up on the same computer, it should return to where you last left off.

By default, OneNote files backup weekly. If you would like to change how often your files backup:

  1. Go to "FILE" > "Options" > "Save & Backup."
  2. In the "Backup" section, click the drop-down that indicates a time interval for backups and select the interval you would like.

If you would like to manually backup files or notebooks after working on them:

  1. Click [Back Up Changed Files Now] or [Back Up All Notebooks Now] depending on what you would like to do. 
  2. When you are finished, click [OK].

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