The policy of the Cedarville University Centennial Library is that the privacy of all users shall be respected in compliance with federal and state laws, professional standards, and University policy. The library will not reveal the identities of individual users or reveal what information sources or services they consult except when required by law or University policy. This policy applies to the use of all resources regardless of their format or means of delivery, to all services offered by the library, and to all sources of information including library records, student records, instructional interactions, and reference interactions. Further, library staff are required to respect the privacy of all students in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA)
CirculationIt is the policy of the Centennial Library that the privacy of all borrowers of library materials shall be respected. The library will not reveal the names of individual borrowers nor reveal what books are, or have been, charged to any individual unless required by law or University policy.
Collection Development and Resource ManagementComments, purchase recommendations, gifts-in-kind, and special requests from users make an important contribution to building and shaping the library's collections. Purchase, transfer, and related collection management requests linked to individual users-- or even groups of users (e.g., an academic department or school) are deemed confidential reader information and not shared outside the library, unless a donor desires or approves of recognition. Within the library, user names are temporarily attached to internal records and shared among relevant staff to facilitate notification of library actions and follow-through.
Interlibrary Loan/Document Delivery
Requestors of interlibrary loan and document delivery services receive the same protection in terms of confidentiality of their requests. In some cases, information about requests is shared with other library staff primarily for collection development purposes; it remains confidential within the library. Documentation of requests may be retained as necessary for the library to comply with auditing, copyright, or other regulations.