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Preceptor Responsibilities

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Preceptors should, in general, fulfill these criteria and responsibilities:

  1. Possess current pharmacist license in good standing or other acceptable credential related to their practice
  2. Possess professional competency, high standards of ethics, excellent character, and an attitude appropriate to the presence of students
  3. Have practiced in their specific area for a minimum of one year
  4. Be respected by peers and provide a high-quality pharmacy practice that is well received by health professionals and patients
  5. Use clinical and scientific literature to provide an evidence-based practice
  6. Be receptive to new roles of pharmacy practice and the provision of patient-centered care in their practice setting
  7. Interact with other health professionals
  8. Participate in preceptor training programs supported by CUSOP OEP
  9. Be committed to the profession through organization membership
  10. Communicate effectively with students
  11. Contribute to the mission of Cedarville University School of Pharmacy
  12. Organize the student’s experiences and plan one-on-one time with the student
  13. Prepare for the student’s contact with you one month prior to the start of the rotation to:
    • Introduce themselves
    • Identify any documentation and/or processes that will be needed on the first day of the rotation, such as a drug screen, finger printing, health insurance, varicella titer, etc.
    • Obtain specific instructions for the first day of the rotation, such as dress code, parking, arrival time, where to meet, etc.
    • Schedule absences for residency and other interviews during APPE rotations with your permission and arrange makeup time in advance
    • Inform you of any preapproved excused absences during that specific rotation for designated holidays, professional meeting attendance, and/or required on-campus class assemblies and events
  14. On the first day of each rotation the preceptor will:
    • Orient the student to the site, practice, and staff
    • Review the learning objectives and suggested activities for the course/rotation and provide student assignments and experiences that support these learning objectives
    • Review the student's portfolio, rotation syllabus and other materials as appropriate, and adapt the rotation experience to the student’s needs, interests, and experiences to date
    • Review a written schedule of work hours with the student and discuss your expectations and due dates for special projects, reports, presentations, meetings, etc.
    • Assign a secondary supervisor when the primary preceptor will be unavailable to the student
  15. Throughout the rotation the preceptor will:
    • Communicate expectations clearly
    • Interact with the student at regular intervals and be readily available to the student
    • Provide ongoing feedback regarding activities and skills that are done well and those that need improvement
    • Supervise the student’s written and oral recommendations
    • Encourage self-directed learning
    • Require students to make up time for absences (other than those excused in advance for the purpose of attending professional meetings, designated holidays, and attendance-required on-campus events) due to illnesses, other employment, potential job or residency interviews, bereavement, inclement weather, or other absences as guided by your own due diligence along with the School’s attendance policies. The Rotation Absence and Makeup Time form is useful to both student and preceptor for documenting and managing such occurrences.
  16. At midpoint during the rotation, the preceptor will:
    • Have the student formally complete a midpoint self-evaluation of his or her performance in RxPreceptor and submit to you for your feedback.
    • Guided by the rubrics and supported with comments, complete a formal mid-point evaluation in RxPreceptor of the student’s performance and discuss it with the student.
  17. If a difficult situation with a student arises, the preceptor will:
    • Discuss the situation with the student immediately
    • Maintain detailed documentation
    • Consult with others for input regarding the situation
    • Contact OEP for consultation (937-766-3015 or
  18. At the end of the rotation, the preceptor will:
    • Guided by the rubrics, complete the final evaluation of the student online in RxPreceptor, support your assessment with comments, and submit evaluation. You may wish to print a copy of the evaluation for yourself and the student.
    • Have the student complete a final self-evaluation of their performance.
    • Meet with the student to discuss your evaluation of the student and the student’s self-evaluation, and make recommendations for the student’s continuing development of competencies and professionalism.