Understanding Financial Activity

  1. Policies
  2. Budget
  3. Tax Documents
  4. Contact Us
  5. Important Resources
    1. ICF Form
    2. International Requisition
    3. Employee vs. Independent Contractor
    4. General Ledger lookup
    5. Frequently Used Department Numbers
    6. Frequently Used Detail Numbers
    7. Travel Advance Agreement
    8. Mileage Calculator for Personal/Rental Vehicle
    9. Currency Conversion Calculator
    10. Cashiers (Accounts Receivable)
    11. Payroll

Sometimes it is confusing to know what tool to use when you are managing a budget. There are three forms you can use for Accounting and Finance transactions. They are: a Purchase Requisition, a Budget Transfer, or a Inter-Departmental Charge Form (ICF).

When should I use the Purchase Requisition Form and where is it located?

A: Use this to requisition charges for payment by Accounts Payable. To access, click the Windows icon > All Programs > CedarNet > Server Specific > Requisitions.

When should I use the Budget Transfer Form and where is it located?

A: Use this to transfer budgeted Fund 1 department funds for temporary or permanent purposes. To access, click the Windows icon > All Programs > CedarNet > Server Specific > Budget Transfer.

When should I use the Inter-Department Charge Form (ICF) and where is it located?

A: Used this to transfer charges within a department or from one department to another. To access, visit CedarInfo online and click the Interdepartmental Charge Form (ICF) link under the Financial Transactions heading.

Please contact our office If you have further questions about these forms.

After using one of the three forms above you can see activity on the general ledger. There are five different numbering combination for entries. See the chart below for further explanation and contact information for questions.

Entry Number Type of Entry Contact Extension
J + 6 digit #
6 digit # - 3 digit #
Journal Entry Accounting and Finance 7820
A + 00000 + 4 digit # Cashier Deposit Cashiers 7825
V + 7 digit # Account Payable Charge Accounts Payable 7831
B + 00 + 4 digit # Budget Transactions AVP for Finance
7820
F + 000 + 6 digit # Financial Aid Transactions Financial Aid
7866
General Ledger Status Update: 2015-02.04