FAQs

  1. Campus Experience Home
  2. About Us
  3. Getting Started
  4. Reserve Space
  5. Service Links

Can I reserve space on campus and how can I do this?

As a student, faculty, or staff member you can reserve space on campus for Cedarville University events/programs. The University hosts several outside groups and these groups must contact the Campus Experience team to request space (937) 766-4444 or email events@cedarville.ed.

Reserve Space »

Can I reserve a University Fleet Vehicle and how do I to this?

Yes you can reserve University Fleet Vehicle for University approved activities. All drivers must be approved by the Campus Security Office. The University also has an agreement with National Car Rental & Enterprise Car Rental for faculty and staff use.

Which space is best suited for my event/program?

The University has been blessed with great resources. The general rule is that classrooms are designed for classrooms and event space for events/programs. Classrooms have a pre-determined layout where event spaces can have a variety of layouts. If you have questions about which space is best for you please contact the Campus Experience team at (937) 766-4444 or email events@cedarville.edu

What is the difference between a meeting/discussion and an event/program?

A meeting/discussion generally utilizes the space as-is and does not have major setup needs. The meeting might have a few folding tables for food/beverages. An event/program generally has specific setup needs (tables, chairs, stage, pipe, and drape) which requires utilization of specific University event space. If you have questions about your meeting or event please contact the Campus Experience team at (937) 766-4444 or email events@cedarville.edu.

How much lead time is required to reserve space on campus?

This depends on your needs and the space you are requesting. If you only require space and you do not require a setup or services (Pioneer, AV, PSG) you will need to reserve your space 24 hours prior to your desired occupancy time. If you require setup or services you will need to reserve your space two weeks prior to your desired occupancy time. If you have any questions or if our team can be of any assistance please contact the Campus Experience team at (937) 766-4444 or email events@cedarville.edu

What is the process for planning and event/program on campus?

Cedarville University hosts hundreds of events/programs every year. We are blessed to have the personnel and the facilities to host these important events/programs. In order to ensure that these events are exceptional, we must have a uniformed process for planning (Date, space, services).

  • Secure the date for your event/program (SmartSheet Link)
  • Secure your desired space for the event/program (EMS Link)
  • Secure your desired services (Link to Campus Experience Page)

If you have any questions about this process please contact the Campus Experience team at (937)766-4444 or email events@cedarville.edu

Who are the service providers on campus and how can I contact them?

Cedarville University is blessed with incredible resources and servant-hearted teams that can provide services for your event/program. Below you will find a list of service provides as well as the lead time required for requesting their services.

What supplies are available for my event/program?

The Campus Experience office has been able to acquire several event supplies over the years and they are available for your on-campus University event/program. These supplies can be requested when you reserve your space for your event/program. If you have any questions or would like more information about the event supplies available please contact the Campus Experience team at (937) 766-4444 or email events@cedarville.edu.

Who can I discuss my event/program with if I have questions or concerns?

The Campus Experience team is here to serve you and we would be honored to listen, provide feedback and suggestions. Please call the Campus Experience office at (937) 766-4444 or email events@cedarville.edu.

Is there someone who can assist me with my event/program? (Event Manager)

Yes, the Campus Experience team has three full-time event managers and they can assist you with all of the elements of your event/program. In order to better serve you and your guests please contact the Campus Experience office at least six weeks prior to your event. If you have any questions about requesting an event manager please contact the Campus Experience team at (937) 766-4444 or email events@cedarville.edu.

What services are available for my event/program and how to I secure them?

Cedarville University is blessed with incredible resources and a servant hearted team who can provide specific services for your event/program. Below you will find a list of services along with the lead time required.