Students sitting at an outdoor table conversing with fall foliage in the background.

Terms and Conditions

  1. Payment Options
  2. Pay My Bill
  3. Self-Service Financial Aid
  4. Financial Terms and Conditions
  5. Student Finance
  6. Meal Plan
  7. Refund Policy
  8. Parent Access
  9. Financial Information Release (FERPA)
  10. Tax Documents
  11. FAQ
  12. Contact Us

IMPORTANT FINANCIAL INFORMATION

Cedarville University uses email as an official method of communication; therefore, students are responsible for reading any emails they receive from the University in a timely manner. Because of this, students who owe a balance to the University agree to keep their University records up-to-date with their current physical address, email address, and phone number. Personal information may be managed using Name/Address Change in CedarInfo.

Students authorize Cedarville University and its agents and contractors to contact them at their current and any future mobile phone number, email address, or wireless device regarding their student account or any other debt they owe to Cedarville University. Students authorize Cedarville University and its agents and contractors to use automated telephone dialing equipment, artificial or prerecorded voice or text messages, and personal calls and emails in their efforts to contact them. Furthermore, students may withdraw their consent to call their mobile phone using automated telephone dialing equipment by submitting their request in writing to the Cashiers Office or in writing to the applicable contractor or agent contacting them on behalf of Cedarville University.

Undergraduate students will be required to have a $250 reservation deposit on their deposit account while they are a student at Cedarville University. Students admitted to the Pharm.D. program will be required to have an additional $250 deposit. These deposits will be refunded when students leave the University. No interest will be credited to students for any deposit.

Notification of the University Bill

Students (or someone on their behalf) are responsible for and promise to pay Cedarville University the principal, interest charges, and any other charges that accrue and are added to their student account. Invoices are sent to an email of the student’s choosing 20 to 30 days before the start of a term or module. Due dates are posted on the Cashiers Office website. This payment obligation is binding whether or not electronic billing information is accessed. A paper bill may be requested for a $3 fee.

Students may voluntarily charge books and supplies or any other education-related goods or services to their student account through the bookstore or any other office on campus. Students expressly authorize the University to add all charges to their student account and for those charges to be paid with financial aid, including federal Title IV financial aid.

Students may contract with an organization or government agency, also known as a sponsor, to pay for all or part of their educational charges without reimbursement. Examples include ROTC or the Ohio College Credit Plus program. Students are required to provide, by themselves or from their sponsor,  a contract to the University of these sponsored payments. Once Cedarville receives and accepts the contract, the University will bill the sponsor on the student's behalf. If a sponsor fails to pay in a timely manner, the educational charges will revert to the student's financial account, and the student will be responsible to pay the full balance due.

Cedarville University will make every effort to ensure that students’ accounts are as accurate as possible. If an administrative, clerical, or technical billing error does occur, the student will contact the Cashiers Office as soon as possible so that the error can be corrected. A student is not absolved of their financial responsibility if a billing error occurs.

Students may pay their University bill using cash, checks, wires, or with a major credit/debit card. Credit/debit card users will be charged a convenience fee. Payment can be made at the Cashiers Office, by U.S. mail, or online through the Student Finance system at selfservice.cedarville.edu.

If a payment is returned due to nonsufficient funds, students expressly authorize Cedarville University or its agent to add a returned item fee up to the maximum allowable state fee.

Financial Aid

It is the student’s responsibility to meet all requirements for expected financial aid to be disbursed to his or her student account including Federal Title IV funds. Cedarville University disburses ParentPlus loans first, followed by other sources that are likely to be in the student’s name.

Institutional aid is awarded to undergraduate students that are classified as full time during fall and spring terms only. This includes programs with a three-year completion option. Select graduate programs award institutional aid to fall, spring, and summer terms.

Cedarville University seeks to be a careful steward of institutional resources and ensure that scholarship funds are maximized for all students. Therefore, if a student receives total scholarships and grants (institutional or outside) that exceed his or her direct University charges, Cedarville will reduce that student’s institutional gift-based aid so that the total gift-based aid does not exceed the student’s University charges.

Some institutional aid may be partially funded by generous donors to the University. Students will be notified if a donor contributed to any portion of their awards, and an appropriate expression of appreciation will be required.

If a student receives non-Federal Title IV financial aid and has an outstanding balance from a prior term, the student authorizes the University to use the non-Federal Title IV financial aid to pay for these prior outstanding charges.

Refund of Credit Balance

Occasionally a credit balance might occur on a student account. A credit balance is when payments exceed charges. If a balance occurs, the University will refund the credit balance, including credit balances created from ParentPlus loans, generally within 14 days of receipt (after the first day of the term) to the bank account of the student’s choosing. Students are encouraged to keep their banking information current by visiting selfservice.cedarville.edu.

If a student withdraws from a class before completion, his or her eligibility for financial aid may decrease or be revoked. If the revoked aid created a credit balance that was refunded, the student agrees to repay the aid that was refunded.

The University discontinued the Prepayment Incentive Credit (PIC) Plan on December 1, 2017. Because the plan was discontinued, the University will not pay interest for any credit balance.

Withdrawal Refunds

Students that withdraw from the University prior to the end of a semester are still responsible for paying any remaining balance on their student account. The effective date of the withdrawal from the University is determined by the Office of the Registrar. Failure to attend class(es) does not constitute an official drop or withdrawal, and the student must follow the current policies and procedures of Cedarville University. A refund of paid amounts can occur if a student withdraws from class during a refund period. If this occurs, processing of refunds will generally occur within 30 business days of withdrawal. Please see the Refund policy for the tuition refund schedule.

  1. Board/meal plan charges will be refunded on a proportionate weekly basis.  A board week begins on Sunday and ends on Saturday.  Board refunds are computed based on the last day of residency. Full board contracts are required for all students living in residence halls.  Students can choose from seven different meal plans.
  2. Rooms are reserved for an entire semester. Therefore no refund of room charges will be made except in cases of severe illness or incapacity as determined by Student Life.
  3. All other fees are not refundable except for withdrawal within the 100% refund period.

Payment Plan and Penalties

Eligible students that need additional time to pay their student balances may voluntarily participate in a payment plan. The payment plan allows students to spread their balance over additional monthly payments, not to exceed 90 days. The default payment plans are the 4 Pay Plan during fall and spring, and the 3 Pay Plan during summer. Cedarville University retains the right to charge interest on any unpaid balances past the original due date, including students participating in a payment plan. The Cashiers Office is always available to help you with payment options that fit your situation. Please contact us for assistance in crafting a payment schedule other than the default.

Students that do not participate in a payment plan and do not pay their outstanding charges by the due date, may be denied access to campus resources, such as the dining hall or library. The University will charge a $25 late payment fee for any late payment or missing payment received beyond the due date.

A student account becomes delinquent with any outstanding amounts 90 days after the due date. The University may be entitled to exercise one or more of the following remedies without notice or demand (except as required by law):

  • The University may declare the principal balance plus interest charges and late fees immediately due and payable in full.
  • The University may hire or pay a third party to collect the debt. The University’s third party collector may file an unfavorable report with credit bureaus and charge additional fees.  The student authorizes the hiring of the third party collector and agrees to pay all collection fees that the University or its third party collector may incur to collect any unpaid balance on their student account.
  • The University may prevent future registrations or withhold their official transcript, diploma or grades until all their financial obligations are met.

Students with federal Perkins or Nursing loans that fail to repay their obligations timely will be subject to collections as mandated by current federal government guidelines. Students and graduates may apply for deferment, forbearance, forgiveness, cancellation, or discharge for certain public service jobs and activities.

FERPA Information

In accordance with the Family Educational Rights and Privacy Act (FERPA), Cedarville University is committed to the rights of students who are attending, or have attended, Cedarville University. A student's right to privacy regarding their financial information is covered by FERPA. The student may, at their choosing, release financial information to another individual by granting them access using Managing Privacy Permissions in CedarInfo.

Students may not share their user name and password. Students may provide anyone access to their student account by granting them access to parent proxy access with Manage Privacy Permissions.

Students agree to provide their Social Security Number (SSN) or taxpayer identification number (TIN) to Cedarville University upon request as required by the Internal Revenue Services (IRS) regulations for 1098-T reporting purposes. If the student fails to provide a SSN or TIN to the University, he or she agrees to pay any and all IRS fines assessed as a result of the missing SSN or TIN.

Cedarville University reserves the right to change any of these financial terms and conditions with 30 days' notice. Any change will be communicated to your email on record.

This Terms and Conditions is the current student account agreement between the student and Cedarville University and supersedes any prior agreement, oral or written. The failure of the University to enforce any Terms or Conditions of this agreement shall not be construed as a waiver of such or any other Terms or Conditions herein contained. If any provision herein is held to be invalid or unenforceable for any reason, the remaining provisions will continue in full force without being impaired or invalidated in any way.

The student agrees that the laws of the state of Ohio, without regard to the principles of conflict of laws, will govern this Terms and Conditions agreement and any claim or dispute that has arisen or may arise between the student and the University. Exclusive jurisdiction and venue for any claim or action arising out of or relating to this agreement will be in the state courts located in Greene County, Ohio, or federal courts located in the state of Ohio.

The student understands and agrees that if they are younger than the applicable age of majority when executing this agreement, that the educational services provided by Cedarville University are a necessity, and they are contractually obligated pursuant to the “doctrine of necessaries,” and therefore may not void this agreement.

Words in the singular form shall be construed to include the plural and vice versa. Pronouns in the masculine shall be construed to include the feminine and vice versa. Students shall be construed to include those students currently attending or those that were students at one time, but are no longer attending.

The Cashiers Office is always available to answer any questions regarding this agreement or any activity on a student account.

Updated: 2018.10.16