Instructions for Managers

Steps for Filling a Staff Position

Step 1:

  1. The hiring manager completes the Staff Personnel Requisition form and provides a detailed justification for the position that is to be filled.
  2. The salary range is determined by submitting an accurate job description to University Human Resources (UHR).
  3. Funding is verified by the Associate Vice President of Finance.
  4. Final approval is granted by the President.
  5. UHR notifies hiring manager of status of position request.
  6. If approved, UHR posts position as requested.

Step 2:

  1. Applicant pool is created and screened initially by UHR.
  2. Qualified applications are provided to hiring manager.
  3. Hiring manager selects candidates for interview.
  4. Hiring manager makes a recommendation to supervisor and a collective decision is reached.
  5. Final candidate is selected.
  6. Hiring manager communicates chosen candidate to UHR.

Step 3:

  1. Hiring manager submits Request for Background Investigation to UHR. (Note: A background check should be completed prior to an offer being made.)
  2. UHR will notify the hiring manager once the background check is successfully completed.
  3. Hiring manager will generate an offer letter for new hire and submit it to UHR formatted in a Word document that is editable.
  4. UHR will co-sign the offer letter and notify Manager. (Note: No verbal offers should be made without UHR sign off approval)
  5. UHR will coordinate with manager to ensure that all non-selected candidates are notified.