Capture Screenshots

Capture Screenshots

You can choose from two available methods for taking screenshots (pictures of your computer screen):

  • Print Screen Button (on the right side of the keyboard)
  • Snipping Tool (installed on Windows 7 and 10)

Print Screen Button

Even though this is the easiest method of taking a screenshot, it has a few drawbacks:

  • You are limited to either the entire screen or one active window.
  • You must paste the image into a document. 
  • You cannot save the picture as an image file (such as .gif or .jpg).

If you'd like to use print screen, follow these steps:

  1. Make sure the screen you wish to capture is up on your monitor.
  2. Press the [Print Screen] key (usually found above the right numbers at the top of your keyboard).
  3. Open Word or PowerPoint (or whatever program you will use to modify or display the image) and paste the image into your document (press [Ctrl] + [V] or go to "Edit" > "Paste").
  4. Save your document.


If you wish to capture only the active window you are working in and not the entire screen, hold down [Alt] + [Print Screen].

Snipping Tool

The Windows Snipping Tool is a preinstalled program in Windows 7 and 10 that allows you to capture screenshots easily and to customize the area you want to capture. The Snipping Tool allows you to take shots of the entire screen, a specific window, or an area you define (either rectangular or free-form). You can also save your screenshots, mark them up with highlights, or email them directly from the Snipping Tool.

  1. Open the Snipping Tool by going to [Start] > "Snipping Tool" in the default list of programs or by going to "All Programs" > "Accessories" > "Snipping Tool" (in Windows 10, "All apps" > "Windows Accessories" > "Snipping Tool").
  2. Under [New], select what shape you want the screen capture to take:
    • Free-form: Draw the boundaries of the area you want to capture by circling them with your mouse.
    • Rectangular: Click and drag to select a rectangular area you want to capture.
    • Window: Click on the window you want to capture.
    • Entire Screen: Have the Snipping Tool capture the entire screen (including your second screen if you use dual monitors).
  3. After you choose what kind of screen shot you want, click and drag your mouse to select an area of the screen or click on the window you want to capture.
  4. The capture, or snip, will display in a new Snipping Tool window. You now have the options to:
    • Save the snip as a PNG, GIF, JPEG, or MHT (HTML) file.
    • Copy the snip, which places the image on the clipboard so that you can paste it directly into other applications, such as a Word document.
    • Mail the snip in an email, either in the body of the email or as an email attachment. To do this, you must have an email client set up.
    • Add notes or highlights with the pen and highlighter tools and erase unnecessary notes or highlights with the eraser tool. (The Snipping Tool does not allow you to edit the snip itself.)


Keywords: Snipping Tool, picture, picture of screen, screenshot, snip, screen capture

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