CedarInfo: Privacy Permissions (Students)

CedarInfo: Privacy Permissions (Students)

CedarInfo: Privacy Permissions (Students)

As a student of Cedarville University, you have the option to grant permission for your parents (and other authorized individuals) to discuss your records with certain University offices. In addition, you can also grant your parents permission to view your electronic records, such as academic and financial information. To grant or remove these permissions, you can use the Manage Privacy Permissions transaction located in CedarInfo. For an introduction to this transaction, see the CedarInfo: Privacy Permissions (Introduction) help page.

To learn how to grant or remove permission, please navigate the following sections. 

Grant Discussion Permission

Students can grant parents or other authorized individuals access to communicate with individual CU offices such as Financial Aid, Student Life, Cashiers, etc.

  1. Open a web browser and navigate to CedarInfo > Log in using your CedarNet username and password. 
  2. Under "Individual (General) Transactions," click the "Manage privacy permissions" link. 
  3. On the page that appears, the name of anyone that is connected to your account should be listed in the provided table. If you wish to add an individual, click the designated link underneath the table. 
  4. Choose a code word and enter it in the designated text field > Click [Submit Codeword]. In order for a parent or another individual to discuss student information with the departments the student selects, that parent or person will have to confirm the code word before a conversation can proceed. Students can update the code word at any time. 
  5. To grant or modify consent for parents or other specified individuals, click the appropriate link under the "Action" heading. 

After you choose to either grant or modify consent, a second screen will appear where you have the opportunity to customize access. 

  1. You can select any or all of the departments listed by clicking the associated checkbox.

    Note:

    Next to each office name, you will see the information icon (gray circle with an "i"). Hover your mouse over this icon to read about which information the office would grant.

  2. If you have not set up a code word yet, you can do so on this page. (Note: The code word you set will be used for each person you grant access to. You cannot set a different code word for each person.)
  3. Any changes you make will be processed once you click [Submit Consent] near the bottom of the screen. If you did not make any changes, click [Return to List] to arrive back at the original "Grant discussion permission" page. 

In the table on the "Grant discussion permission" page, there should be a green checkmark for any permissions you have granted. If you would like to modify the consent for any individual, simply click the appropriate link under the "Action" heading. 

Grant Electronic Access

Students can grant parents or other authorized individuals access to view financial, academic, and residence life records through CedarInfo.

  1. If you are not already there, log in to CedarInfo with your CedarNet username and password > Under "Individual (General) Transactions," click "Manage privacy permissions."
  2. On the page that appears, click the "Grant electronic access" tab.

    Note:

    If you have a parent that does not show up on the screen or the list is empty, you will need to complete an applicant profile (cedar.to/applicantproflie) so that CU can enter demographic information for the parents and label their relationship to the student. (This can take 1-2 days for processing.)

  3. If your parent (or another designated individual) does not yet have a CedarNet account (indicated by the words "not yet created" in the "Username" column), then once you click to grant access (step 4 below), a username and password will be created automatically and emailed to you for you to pass on to your parent. 
  4. For each parent or individual, you can "Grant access" or "Remove access" to your financial, academic, and residence life records by clicking the appropriate link under the "Action" heading. 
  5. Once you click to grant or remove access, you will see a confirmation screen. To arrive back at the electronic access page, simply click the "Grant electronic access" tab. 

 

Need Help?

If you have any questions or run into any issues, feel free to contact information technology by email (techhelp@cedarville.edu) or by phone (937-766-7905). We are happy to help!


Keywords: grant access, give access, grant permission, give permission, parent access, parent permission, give privacy permissions, student consent, financial records, academic records

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