Google Calendar: Appointment Slots

Google Calendar: Appointment Slots

Google Calendar: Appointment Slots

One exciting feature of Google Calendar is appointment slots. This feature allows you to block out sections of your calendar for individuals to sign up for appointments. 

Common University uses for appointment slots are as follows: 

  • Faculty: set your available office hours in Google Calendar with a recurring appointment slot and then share the URL for the appointment page with your students. This way, students can quickly pick and reserve a time to meet with you.
  • Staff: offer a block of appointments for status updates, performance reviews, etc.
  • Students: schedule group meetings or a Google Hangout with your family. You can also let your classmates know when your classes, work shifts, meetings, or other events occur. 

Set Up an Appointment Slot

  1. Log in to your Google Calendar
  2. In the upper right corner, ensure the drop-down the right of the search icon is on the "Week" option. 
  3. Click on the day and time you would like to create an appointment slot for > Click [Appointment slots]. 
  4. In the "Add title" field, enter a name for your appointment slot. 
  5. In the time field, choose a start and end time for the slot. 
  6. In the "Slots with duration" field, choose how frequently you would like the slot to occur. 
  7. Click [MORE OPTIONS]. 
  8. In the "Does not repeat" drop-down menu, select how often you would like the appointment to occur. 
  9. In the "Add location" field, enter in a location for the appointment. 
  10. In the "Add description" field, briefly explain the appointment. 
  11. In the "Add guests" field, add the people you would like to attend the appointment who are not signing up. Guests will be invited to attend all time slots and will recieve an email when people sign up for a slot. 
  12. Click the "ROOMS" tab to search and add rooms to your slot. 

Invite People to Sign Up for an Appointment Slot

  1. Log in to your Google Calendar
  2. Click on the appointment slot title you wish to invite people to. 
  3. In the upper-right corner, click the "Options" icon (3 stacked dots) > Select "Publish event." 
  4. Click "Copy" next to the "Link to event" field to copy the event's link. 
  5. Send the link to those you wish to sign up for the appointment slot by pasting the URL in an email. The appointment block will appear on their calendar. 


Those you invite as a guest or to sign up for a slot must have a Google account to access Google Calendar to see the appointment slot.

Sign up for an Appointment Slot

  1. Navigate to the appointment page another user invited you to by sending you an email or sharing their calendar. 
  2. At the top of the page click [Save]. The appointment slot will appear as an event on your Google calendar. 
  3. To cancel the appointment, delete or decline the appointment event from your Google calendar. 

Keywords: Google Calender, Calender, Google Apps, Google Mail, Create Appointments in Google Calender, Appointment Slots

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