Google Mail: Add a Signature

Google Mail: Add a Signature

Google Mail allows you to create a signature with your name and/or other contact information to automatically place at the bottom of your messages.

Note:

Google Mail does not have a "prompt before adding" option. If there is ever a time that you do not want to add a signature, you can simply highlight the signature in the body of the email and delete it.

In addition, Google Mail does not allow you to have more than one signature using the signature feature. However, you can get the effect of having multiple signatures by using the "Canned Responses" Gmail Lab. For more information, see the Google Mail: Use Multiple Signatures help page. 

Create a Signature

  1. Log in to your Google Mail account. 
  2. In the upper-right corner of the screen, click the gear-shaped [Settings] icon > select "Settings".
  3. Under the [General] tab, navigate to the "Signature" section.
  4. Enter your signature in to the textbox as you would like it to appear. You may use the formatting icons above the textbox to enhance your signature. If you do not have these icons, see the "Note" under "Add a hyperlink to your signature."
  5. When finished editing your signature, click [Save Changes] at the bottom of the page.

Add a Hyperlink to Your Signature

  1. Log in to your Google Mail account. 
  2. In the upper-right corner of the screen, click the gear-shaped [Settings] icon > select "Settings".
  3. Under the [General] tab, navigate to the "Signature" section.
  4. Enter your signature in to the textbox as you would like it to appear.
  5. Highlight the text that you would like to link. 
  6. Click the [Link] icon located in the formating tool bar above the textbox. 
  7. When finished editing your signature, click [Save Changes] at the bottom of the page.

Note:

If you only have the option to create a "Plain Text" signature, this is because of your current compose message settings. To enable "Rich Text" signatures, click [Compose] to create a new message and then click the "Rich formatting" option in the message. This change will enable you to create a rich text signature.

Add an Image to Your Signature by URL

You can attach and save an image to your signature by entering the image URL (Make sure the URL starts with http:// or https//). This means that the image is hosted on the web. 

Note:

Please contact Creative Services if you wish to use a Cedarville department logo. Each image only needs to be uploaded once, so we ask that only one member of each department submit a web request (with the logo attached) to have a department logo hosted. A member of the web team will host the logo and give the department its URL. If you wish to use the generic Cedarville University logo, please use this URL in the University Google email settings https://www.cedarville.edu/~/media/Images/Signatures/Cedarville-University-Logo.png.

  1. Log in to your Google Mail account. 
  2. In the upper-right corner of the screen, click the gear-shaped [Settings] icon > select "Settings".
  3. Under the [General] tab, navigate to the "Signature" section.
  4. In the text box, place your cursor where you would like the image to appear.
  5. Click the [Insert Image] button (white mountains).
  6. Under the [Web Address (URL)] tab, enter or paste the image URl in the provided field, and then click [Select].
  7. When finished editing your signature, click [Save Changes] at the bottom of the page. 

Add an Image to Your Signature

You can also add an image to your signature by uploading a photo from your computer or Google Drive. 

  1. Log in to your Google Mail account. 
  2. In the upper-right corner of the screen, click the gear-shaped [Settings] icon > select "Settings".
  3. Under the [General] tab, navigate to the "Signature" section.
  4. In the text box, place your cursor where you would like the image to appear.
  5. Click the [Insert Image] button (white mountains).
  6. Under the [My Drive] tab, select an image from your Google Drive or under the [Upload] tab, click [Select a file from your computer] and select an image from your computer.
  7. When finished editing your signature, click [Save Changes] at the bottom of the page. 


Keywords: signature, add, create, image, logo, email, e-mail, google, gmail, making a signature, signing an email

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