GroupWise: Save Old Email Messages and Address Books

Before you start…

You may be a recent graduate switching to an Email For Life account (or another email account), or you may simply want to save your old emails and address books. The following instructions explain how to save old emails and address books depending on where or what you would like to save them to.

For more email saving options, see the Move Email to Archives computer help page.

Save Email Messages to a USB Drive

  1. Plug the USB drive into a USB port.
  2. Open GroupWise.
  3. Click to highlight the message to be saved. To save multiple emails, hold down the [Ctrl] key and select each email to be saved.
  4. Right click > Select "Save as."
  5. In the "Items to save" box, click to highlight each message to be saved.
  6. Select [Browse] > Navigate to "My Computer" > Select your USB disk(drive:).
  7. Click [Make New Folder] > Type a name for the folder.
  8. Click [OK] > [Save] > [Close].

Save Email Messages to a CD-ROM

  1. Insert your CD.
  2. Open GroupWise.
  3. Cllck to highlight the message to be saved. To save multiple emails, hold down the [Ctrl] key and select each email to be saved.
  4. Right-click > Select "Save as."
  5. In the "Items to save" box, click to highlight each message to be saved.
  6. Click [Browse] > "My Computer" > DVD-RW drive (D:).
  7. Select [Make New Folder] > Type a name for the folder.
  8. Click [OK] > [Save] > [Close].
  9. Select the green [Start] button > "My Computer" > DVD-RW Drive (D:).
  10. In "CD Writing Task," click "Write these files to CD."

Save Multiple Email Messages Located in Multiple Folders

  1. Open GroupWise.
  2. Select “Tools” > “Find….”
  3. Select the “Find” tab > Uncheck “(your name) Home.”
  4. Uncheck “All Libraries” (if that option is present).
  5. Click on the “+” icon next to “(your name) Home.”
  6. Click on the “+” icon next to “Cabinet.”
  7. Click to check each folder that contain emails you wish to save.
  8. Click [OK].
  9. Click to highlight each email you wish to save.
  10. Right click > Select “Save As...”
  11. Click [Browse] > "My Computer" > DVD-RW drive (D:).
  12. Select [Make New Folder] > Type a name for the folder.
  13. Click [OK] > [Save] > [Close].
  14. Select the green [Start] button > "My Computer" > DVD-RW Drive (D:).
  15. In "CD Writing Task," click "Write these files to CD."

Save a GroupWise Address Book

  1. Open GroupWise.
  2. Select [Address Book] from the top menu bar.
  3. Select the group to be saved from the left panel.
  4. Select each contact to be saved (press [Ctrl] + click to select multiple contacts).
  5. Right click > Select “Export.”
  6. Navigate to a location to save the file > Enter a file name.
  7. Save as type: Comma Separated (*.csv)
  8. Click [Save].
  9. Navigate to the saved file > Right-click > Select “Open with…” > Select “Excel” from the list of programs.
  10. Save file to a CD or flash drive.


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