Outlook: Calendar Privacy Settings

Cedarville's Center for Biblical and Theological Studies glowing in the evening light

Cedarville University

Outlook: Calendar Privacy Settings

For Outlook, privacy settings and sharing your calendar are all managed in Google Apps. To share your calendar with someone, you must first share it with them in Google Apps. Within Google Apps, you will be able to decide whether that person can do the following:

  • See only free/busy (hide details)
  • See all event details
  • Make changes to events

Marking Appointments as Private

If you have shared a calendar with someone and allowed them to only be able to see event details, you can mark specific events as private so that they cannot view the details of that event.


If you have shared a calendar with someone and given them the ability to make changes to events, marking them as private will not keep that person from seeing the event details.

  1. Open the appointment you want to make private.
  2. In the "Tags" group in the "Meeting" tab, click "Private" (lock button).
  3. Click "Save & Close."

Keywords: shared calendars, share part of a calendar, only allow users to view availability, private events, private appointments

Email this to a Friend

Help Page Feedback

Did this content help you? *

What is your opinion about the content? *

Suggest new content or let us know how we can improve this content (optional):

If you desire a response, please provide your email address (optional):

Leave this field empty