Word: Map a Document

Word: Map a Document

Word: Map a Document

This help page is for Word 2007 or older. If you have Word 2016, 2013, or 2010, see Word: Use Document Navigation Pane to learn how to use a similar feature.

The mapping feature helps you easily navigate through large Word documents. If you use Word to maintain long documents, such as legal opinion memos or technical manuals, the document mapping feature is faster than using [Page Down] or [Page Up] keys.

Mapping a Document

  1. Under the "View" tab, check the "Document Map" checkbox. A side panel will appear with a list of links to the document's major sections. 
  2. Click on a section link to instantly navigate to that section in the document.
  3. Click the plus sign [+] or minus sign [-] to expand or collapse a section. 

Note:

By default, the document map formats the section text according to the document's heading styles (Heading 1, Heading 2, and Heading 3 etc.).

 

Options Other than Heading Styles

Word 2003

In a document that contains no heading styles, Word will automatically search for text that resembles a heading and display it in the document map. 

You can make any existing style appear on the document map without changing its appearance in the document by adding a level to that style's definition.

  1. Click "Format" > Select "Style."
  2. Choose a header from the "Styles" list. 
  3. Click "Modify" from the drop-down box that appears. 
  4. Click "Format" > Select "Paragraph."
  5. Under the "Indents And Spacing" tab , click the "Outline Level" drop-down list > Select "Level 1" or "Level 2."
  6. Click [OK] to save your changes. Text formatted with the specified style now appears on the document map.


Keywords: Microsoft Word, table of contents, document navigation, long document.

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