Word: Use Document Navigation Pane

Before you begin...

In Word 2010, you can view the Navigation Pane, which organizes your document into a series of headings and pages. This can be helpful if you have a large document with lots of headings and sections.

If the Navigation Pane does not display, click [View] tab > Locate the "Show" group > Click "Navigation Pane" checkbox. If you are using Word 2007, the option is listed as "Document Map." (This is similar, though does not have the features described below.)

View/Organize Headings (move/delete sections)

  • To jump to a section of the document, click the heading for that section displayed in the Navigation Pane.
  • To move an entire section and reorder the document, click a heading and drag-and-drop it where you want it in the document.
  • To remove an entire section, right click a heading and choose "Delete". 

View Pages

To view your document by page thumbnails, click the center tab in the Navigation Pane.

Search for Text

To search for text in the document:

  1. Return to first tab in the Navigation Pane to display headings.
  2. Type a search term in the search bar. Headings where the term is found will be highlighted.
  3. To jump to the section of the text where your search term was found, click on the highlighted heading.
  4. To see the search term in context without moving within the text, click on the third tab in the Navigation Pane after entering your search term. This tab will display the sections of text where the search term was found.

This function is not available in PowerPoint 2007 or earlier. If you would like to install PowerPoint 2010, see the help page on how to Upgrade to Office 2010.

Keywords: view outline, change view, navigation toolbar

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