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Computer Help Category Archives

How to Use Hyperlinks and Action Buttons in PowerPoint

If you would like to link to an outside source within your PowerPoint presentation, you have the option of using a hyperlink or action button. These instructions are for Office 2016, 2013, 2010, and 2007.

Hyperlink

In PowerPoint, you can create a hyperlink using any text within your presentation. When clicked on, a hyperlink can directly link to a specific slide within your presentation, a saved file, a web page, another PowerPoint presentation, or a custom email.
To insert a hyperlink into your presentation:

  1. Open the PowerPoint presentation.
  2. Highlight the text or object you would like to hyperlink.
  3. Right-click the highlighted text and select "Hyperlink..."
  4. From the "Link to:" side panel, choose the destination for your hyperlink.
    • For Existing File or Web Page, browse your computer to locate the file you wish to link to.
    • For Place in This Document, choose the slide you wish to link to.
    • For Create a New Document, type the name of your new PowerPoint presentation and choose when to edit the document.
    • For E-mail Addresses, enter the recipient(s) email address and the subject line of the email.
  5. Click [OK].
  6. To test the action button, start your PowerPoint slideshow (Click F5 on your keyboard) and click the text with the action button.
Note:

A PowerPoint hyperlink can link to a file on one of your drives (with the exception of your C: drive, which will not work in any circumstance) only if you are presenting the PowerPoint on campus. If you are off campus, you can use a path to any portable medium you have on hand (e.g. thumb drive, CD, etc.).

Action Button

In PowerPoint, you can create an action button using shapes, images, and text within your presentation. When activated, an action button can link to either a specific slide within your presentation, a web page, or another PowerPoint presentation. In addition, PowerPoint offers action buttons that play sounds when activated.
To insert an action button into your presentation:

  1. Open the PowerPoint presentation.
  2. Highlight the text or object you would like to hyperlink.
  3. Click the [Insert] tab > From the "Links" group, click [Action].
  4. Select the "Hyperlink to:" radio button > From the drop-down menu, choose where you would like the action button to link to when activated.
  5. Click [OK].
  6. To test the action button, start your PowerPoint slideshow (Click F5 on your keyboard) and click the text or image with the action button.

To insert an action button that plays a sound into your presentation:

  1. Open the PowerPoint presentation.
  2. Highlight the text or object you would like to play a sound when clicked on.
  3. Click the [Insert] tab > From the "Links" group, click [Action].
  4. If you would like the text or object to link to a slide, web page, or file and play a sound, select the "Hyperlink to:" radio button and choose a destination. If not, select the "None" radio button.
  5. Check the "Play sound:" box > From the drop-down menu, choose what sound you would like the action button to play when activated > Click [OK].
  6. To test the action button, start your PowerPoint slideshow (Click F5 on your keyboard) and click the text or object with the action button.
Note:

You can also create an action button that activates when you hover your mouse over the text or object (as opposed to clicking the action button). In the "Action Settings" dialog box, click the [Mouse Over] tab and choose where you would like the action button to link to.

Keywords: ppt, powerpoint, powerpoint buttons, link from powerpoint, web page, insert slideshow hyperlinks, office 2010

Posted in Computer Help

How to Find Clip Art in Word

How to find clip art in Word.

Each version of Microsoft Word below has slightly different steps for finding and inserting clip art. Follow the instructions for the Microsoft Word version you currently use.

For Word 2016 and 2013:

  1. Open the Word where you would like to insert the clip art.
  2. Click the [Insert] tab > From the "Illustrations" group, click [Online Pictures]. A pop-up will appear allowing you to search Office.com or Bing.
  3. In one of the search boxes, type a keyword for the clip art you would like to find (e.g., potato) > press [Enter].
  4. From the resulting list of pictures, choose the one you would like to add > Click [Insert].

For Word 2010:

  1. Open the Word document where you would like to insert the clip art.
  2. Click the [Insert] tab > From the "Illustrations" group, click [Clip Art]. A clip art pane will open to the right of the document.
  3. In the "Search for" box, type a term or keyword for the clip art you would like to find (e.g., "potato") > Click [Go]. The clip art will appear in the pane below.
  4. To insert the clip art, place your cursor where you would like to insert the clipart in your document and click the image from the clip art pane.

For Word 2007:

  1. Open the Word document where you would like to insert the clip art.
  2. Click the [Insert] tab > From the "Illustrations" group, click [Clip Art]. A clip art pane will open to the right of the document.
  3. Select "Organize Clips" on the bottom of the pane.
  4. In the left menu, double-click "Office Collections."
  5. Double-click any category that interests you.
  6. To insert the clip art, place your cursor where you would like to insert the clipart in your document and click the image from the clip art pane.

Keywords: clipart, use clipart, find clipart, where's clipart in word, where's clip art in word. using clipart, using clip art, office 2010

Posted in Computer Help

How to Repeat Excel Spreadsheet Column Headings at Top of Page

how to repeat excel spreadsheet column headings at top of page

Use this feature if you would like a title row (or rows) to print at the top of every page of your data in Excel.

Note:
If you want column headings to remain at the top of your sheet when scrolling within a spreadsheet, you will need to freeze the top row.

  1. Click the [Page Layout] tab > In the "Page Setup" group, click [Print Titles].
  2. Under the [Sheet] tab, in the "Rows to repeat at top" field, click the spreadsheet icon.
  3. Click and select the row you wish to appear at the top of every page.
  4. Press the [Enter] key, then click [OK].
  5. Select File > Print > "Show Print Preview" to see what the printed spreadsheet will look like.

Note:
If the [Print Titles] button is locked (greyed out), it may be because you are currently editing a cell or you have chart selected. If the "Rows to repeat at top" spreadsheet icon is locked, it may be because you have more than one worksheet selected within your workbook. To unclock either button, you can also try clicking [File] > "Print" > "Page Setup."

Keywords: header, formatting, excel

Posted in Computer Help

How to Set or Remove Reminders in Outlook

Note:
Reminders are not the same as desktop alerts, which appear when you receive a new email. For information on changing the settings for desktop notifications, see the Desktop Alerts help page.

Set reminders for calendar appointments

  1. Go to Calendar in the navigation pane.
  2. Double-click on the desired appointment. The appointment will open.
  3. In the "Options" group in the ribbon, locate the "Reminder" drop-down box and select the time you want the reminder to display (i.e. "15 minutes" will display a reminder 15 minutes before the appointment begins.) Select "None" if you do not want a reminder for this appointment.
  4. Click [Save & Close].

Change or turn off the default reminders

Outlook automatically sets reminders for new appointments you create. You can change the default settings in Outlook so that no default reminder is set or to change the default time for reminders.

To change the default reminder time:

  1. Go to File > Options.
  2. Click the Calendar tab on the left side of the Outlook Options Window.
  3. Click the drop-down box next to "Default reminders" and select a new time.
  4. Click [OK] in the Outlook Options box to save the settings.

To turn off default reminders:

  1. Go to File > Options.
  2. Click the Calendar tab on the left side of the Outlook Options Window.
  3. Under "Calendar Options," clear the "Default reminders" checkbox.
  4. Click [OK] in the Outlook Options box to save the settings.

Set reminders for tasks

When you create a task, you can add a reminder to it so that Outlook will remind you that you need to complete that task by a certain date.

  1. Create a New Task or open an existing task that you wish to add an alarm to.
  2. In the "Tags" group in the "Task" tab, click "Follow Up" and select "Add Reminder."
  3. In the "Custom" box, make sure the box next to "Reminder" is checked.
  4. In the date and time menus below "Reminder," select the time at which you want the reminder to display.
  5. Click [OK]. A reminder has been added to your Task.
  6. Save and close the task to save these changes.

Keywords: reminders, alerts, notifications, alarms, set alarm, set reminder, set notification, change alerts, change alarm settings, event reminder, remind me of an event

Posted in Computer Help