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Computer Help Category Archives

How to Set or Remove Reminders in Outlook

Reminders are not the same as desktop alerts, which appear when you receive a new email. For information on changing the settings for desktop notifications, see the Desktop Alerts help page.

Set reminders for calendar appointments

  1. Go to Calendar in the navigation pane.
  2. Double-click on the desired appointment. The appointment will open.
  3. In the "Options" group in the ribbon, locate the "Reminder" drop-down box and select the time you want the reminder to display (i.e. "15 minutes" will display a reminder 15 minutes before the appointment begins.) Select "None" if you do not want a reminder for this appointment.
  4. Click [Save & Close].

Change or turn off the default reminders

Outlook automatically sets reminders for new appointments you create. You can change the default settings in Outlook so that no default reminder is set or to change the default time for reminders.

To change the default reminder time:

  1. Go to File > Options.
  2. Click the Calendar tab on the left side of the Outlook Options Window.
  3. Click the drop-down box next to "Default reminders" and select a new time.
  4. Click [OK] in the Outlook Options box to save the settings.

To turn off default reminders:

  1. Go to File > Options.
  2. Click the Calendar tab on the left side of the Outlook Options Window.
  3. Under "Calendar Options," clear the "Default reminders" checkbox.
  4. Click [OK] in the Outlook Options box to save the settings.

Set reminders for tasks

When you create a task, you can add a reminder to it so that Outlook will remind you that you need to complete that task by a certain date.

  1. Create a New Task or open an existing task that you wish to add an alarm to.
  2. In the "Tags" group in the "Task" tab, click "Follow Up" and select "Add Reminder."
  3. In the "Custom" box, make sure the box next to "Reminder" is checked.
  4. In the date and time menus below "Reminder," select the time at which you want the reminder to display.
  5. Click [OK]. A reminder has been added to your Task.
  6. Save and close the task to save these changes.

Keywords: reminders, alerts, notifications, alarms, set alarm, set reminder, set notification, change alerts, change alarm settings, event reminder, remind me of an event

Posted in Computer Help

Indent Text Within Spreadsheet Cells in Excel

How to indent text within spreadsheet cells in Excel. 

Pressing the [Tab] key in Excel does not indent text in a cell; it simply moves the cell pointer to the next cell. To indent text in a cell, follow the steps below.

Using the Increase Indent Button

  1. Enter your text into the document.
  2. Select the cell(s) whose entries you want to indent. (Make sure the cursor is not blinking within the selection.)
  3. Under the "Home" tab, in the "Alignment" group, click the "Increase Indent" icon (right-facing arrow pointing towards lines that resemble text). Each time you click the button, the selected text will indent further to the right.
  4. If you go too far, select the "Decrease Indent" icon (back-facing arrow) to move the text back toward the left.

Using Multiple Lines of Text Using Wrap Text Option

The wrap text option is useful if your text entry extends beyond the right edge of the cell. These instructions will show you how to change a cell's text alignment, so that the text wraps within the cell.

  1. Select the cell.
  2. Under the "Home" tab, in the "Alignment" group, choose "Wrap Text." Excel will make the contents of each cell visible by displaying it on multiple lines.

Indenting Individual Lines of Text in a Cell

While you can change the indentation for a whole cell, you can not automatically indent individual lines of a cell. However, you can still get this effect by completing the following steps:

  1. Select the desired cell(s).
  2. Turn on "Wrap Text" using the instructions above.
  3. Click your cursor into the desired cell.
  4. Type the desired text. To go to a new line, press [Alt]+[Enter].
  5. To indent individual lines of text, use the space bar to insert the desired space.
When you indent individual lines of a cell by inserting spaces, note that the formatting may change if you resize the cell.

Keywords: excel tab, tab cell in excel, office 2016, office 2013, office 2010, wrap text, show all text

Posted in Computer Help

How to Change Default Line Spacing in Word

How to change default line spacing in Word.

Upon installation, Microsoft Word uses 1.08 line spacing by default. It also automatically adds 8 points of space after each paragraph (after a hard return). You can change the default line spacing by following the steps below. Keep in mind that this is a machine-specific setting, so you will need to repeat these steps for any new computer that you log in to.

To change the default line spacing:

  1. Click the [Home] tab > Locate the "Paragraph" group.
  2. In the lower-right corner of the "Paragraph" group, click the arrow. A "Paragraph" dialog box will open.
  3. From the [Indents and Spacing] tab > Locate the "Spacing" section.
  4. From the "Line spacing" drop-down list, choose the spacing you would like Word to use by default.
  5. From the "Before" and "After" drop-down lists, choose the amount of spacing between paragraphs you would like Word to use by default. (If you want no extra spacing between paragraphs, set the spacing at 0 points.)
  6. Click the [Set As Default] button > Select "All documents based on the Normal template?" > Click [OK].
There have been a few cases on campus where the spacing defaults will not change permanently, and the line spacing has reverted to the system default of 1.08 when a new document is opened. Please submit an online Information Technology Request (ITR) if you experience this issue.

Keywords: space, single space, singlespace, double space, doublespace, research, paper, papers, term papers, rubric, paragraph, extra space, line spacing

Posted in Computer Help

How to Create a Looping Slideshow in PowerPoint

how to create a looping slideshow in powerpoint

You can easily create a looping slideshow using PowerPoint. A looping slideshow displays each slide automatically for a certain amount of time. Once that time has elapsed, the slide automatically continues to the next slide. Once the slideshow reaches the end, it repeats from the beginning.

  1. Open your PowerPoint presentation.
  2. Click the [Slide Show] tab > From the "Set Up" group, click "Set Up Slide Show".
  3. From the resulting dialogue box, check "Loop continuously until 'Esc'" under the "Show options" section > Click [OK].
  4. From the "Slides" preview side panel, click your first slide > Press and hold [Shift] and click your last slide. This will select all of your slides.
  5. Click the [Transitions] tab > From the "Timing" group, uncheck "On Mouse Click" and check "After".
  6. To adjust the time you would like each slide to display, click the up and down arrows in the "After:" field within the "Timing" group. When your slideshow reaches the last slide, it will automatically loop back to the beginning.

Keywords: loop, slideshow, powerpoint, looping slideshow, automatic slideshow, continuous, power point

Posted in Computer Help