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Computer Help Category Archives

How to Set or Remove Reminders in Outlook

Note:
Reminders are not the same as desktop alerts, which appear when you receive a new email. For information on changing the settings for desktop notifications, see the Desktop Alerts help page.

Set reminders for calendar appointments

  1. Go to Calendar in the navigation pane.
  2. Double-click on the desired appointment. The appointment will open.
  3. In the "Options" group in the ribbon, locate the "Reminder" drop-down box and select the time you want the reminder to display (i.e. "15 minutes" will display a reminder 15 minutes before the appointment begins.) Select "None" if you do not want a reminder for this appointment.
  4. Click [Save & Close].

Change or turn off the default reminders

Outlook automatically sets reminders for new appointments you create. You can change the default settings in Outlook so that no default reminder is set or to change the default time for reminders.

To change the default reminder time:

  1. Go to File > Options.
  2. Click the Calendar tab on the left side of the Outlook Options Window.
  3. Click the drop-down box next to "Default reminders" and select a new time.
  4. Click [OK] in the Outlook Options box to save the settings.

To turn off default reminders:

  1. Go to File > Options.
  2. Click the Calendar tab on the left side of the Outlook Options Window.
  3. Under "Calendar Options," clear the "Default reminders" checkbox.
  4. Click [OK] in the Outlook Options box to save the settings.

Set reminders for tasks

When you create a task, you can add a reminder to it so that Outlook will remind you that you need to complete that task by a certain date.

  1. Create a New Task or open an existing task that you wish to add an alarm to.
  2. In the "Tags" group in the "Task" tab, click "Follow Up" and select "Add Reminder."
  3. In the "Custom" box, make sure the box next to "Reminder" is checked.
  4. In the date and time menus below "Reminder," select the time at which you want the reminder to display.
  5. Click [OK]. A reminder has been added to your Task.
  6. Save and close the task to save these changes.

Keywords: reminders, alerts, notifications, alarms, set alarm, set reminder, set notification, change alerts, change alarm settings, event reminder, remind me of an event

Posted in Computer Help

How to Use Hyperlinks and Action Buttons in PowerPoint

If you would like to link to an outside source within your PowerPoint presentation, you have the option of using a hyperlink or action button. These instructions are for Office 2016, 2013, 2010, and 2007.

Hyperlink

In PowerPoint, you can create a hyperlink using any text within your presentation. When clicked on, a hyperlink can directly link to a specific slide within your presentation, a saved file, a web page, another PowerPoint presentation, or a custom email.
To insert a hyperlink into your presentation:

  1. Open the PowerPoint presentation.
  2. Highlight the text or object you would like to hyperlink.
  3. Right-click the highlighted text and select "Hyperlink..."
  4. From the "Link to:" side panel, choose the destination for your hyperlink.
    • For Existing File or Web Page, browse your computer to locate the file you wish to link to.
    • For Place in This Document, choose the slide you wish to link to.
    • For Create a New Document, type the name of your new PowerPoint presentation and choose when to edit the document.
    • For E-mail Addresses, enter the recipient(s) email address and the subject line of the email.
  5. Click [OK].
  6. To test the action button, start your PowerPoint slideshow (Click F5 on your keyboard) and click the text with the action button.
Note:

A PowerPoint hyperlink can link to a file on one of your drives (with the exception of your C: drive, which will not work in any circumstance) only if you are presenting the PowerPoint on campus. If you are off campus, you can use a path to any portable medium you have on hand (e.g. thumb drive, CD, etc.).

Action Button

In PowerPoint, you can create an action button using shapes, images, and text within your presentation. When activated, an action button can link to either a specific slide within your presentation, a web page, or another PowerPoint presentation. In addition, PowerPoint offers action buttons that play sounds when activated.
To insert an action button into your presentation:

  1. Open the PowerPoint presentation.
  2. Highlight the text or object you would like to hyperlink.
  3. Click the [Insert] tab > From the "Links" group, click [Action].
  4. Select the "Hyperlink to:" radio button > From the drop-down menu, choose where you would like the action button to link to when activated.
  5. Click [OK].
  6. To test the action button, start your PowerPoint slideshow (Click F5 on your keyboard) and click the text or image with the action button.

To insert an action button that plays a sound into your presentation:

  1. Open the PowerPoint presentation.
  2. Highlight the text or object you would like to play a sound when clicked on.
  3. Click the [Insert] tab > From the "Links" group, click [Action].
  4. If you would like the text or object to link to a slide, web page, or file and play a sound, select the "Hyperlink to:" radio button and choose a destination. If not, select the "None" radio button.
  5. Check the "Play sound:" box > From the drop-down menu, choose what sound you would like the action button to play when activated > Click [OK].
  6. To test the action button, start your PowerPoint slideshow (Click F5 on your keyboard) and click the text or object with the action button.
Note:

You can also create an action button that activates when you hover your mouse over the text or object (as opposed to clicking the action button). In the "Action Settings" dialog box, click the [Mouse Over] tab and choose where you would like the action button to link to.

Keywords: ppt, powerpoint, powerpoint buttons, link from powerpoint, web page, insert slideshow hyperlinks, office 2010

Posted in Computer Help

How to Automate Animation and Slideshow Transitions in PowerPoint

You can set your existing PowerPoint animations to play automatically so that you don't have to click the slide area to make the next item appear. You can also set the slide transitions to progress automatically, so there is no need to click to proceed to the next slide in your show. These instructions are for PowerPoint 2016, 2013, and 2010. The tabs and section headings may vary slightly in appearance, but the terminology in these instructions will remain the same between each version of PowerPoint.

Note:
This help page assumes that you are working with a PowerPoint file that already includes animations.

Automate Slide Animations

  1. Open your PowerPoint slideshow.
  2. Click the [Animations] tab > From the "Advanced Animation" group, click "Animation Pane".
  3. Right-click the first animation > Select "Start With Previous". This will cause your first animation to start as soon as the slide appears on the screen.
  4. For each of the remaining animations in your list, right-click and then select "Start After Previous." This will cause all other animations on the slide to occur automatically in the order you have listed them.
  5. To adjust the time each animations occurs, click the up and down arrows in the "Duration:" field located within the "Timing" group.
  6. To adjust the time before the next animation appears, click the up and down arrows in the "Delay:" field located within the "Timing" group.
Note:
When you return to a slide after having viewed only part of it, the animation sequences automatically start from the beginning.

Automate Slide Transitions

Note:
These instructions can be used to set up a Pecha Kucha Presentation.
  1. Click the [Transitions] tab > From the "Transition to This Slide" group, choose the transition you would like to apply to the selected slide.
  2. To modify the transition speed, adjust the "Duration" drop-down list in the "Timing" group.
  3. From the "Timing" group, uncheck "On Mouse Click."
  4. From the "Timing" group, check "After" and modify the drop-down list to display the number of seconds you would like between slides.
  5. To apply slide transition preferences to all slides, from the "Timing" group, select "Apply to All" or go to each slide and repeat the above steps for each individual slide.
  6. Save (Ctrl + S) your presentation and run the slideshow (F5) to view your changes.

Keywords: office 2010, office 2013, office 2016, power point, self-run, self run, automated, pecha kucha

Posted in Computer Help

Indent Text Within Spreadsheet Cells in Excel

How to indent text within spreadsheet cells in Excel. 

Pressing the [Tab] key in Excel does not indent text in a cell; it simply moves the cell pointer to the next cell. To indent text in a cell, follow the steps below.

Using the Increase Indent Button

  1. Enter your text into the document.
  2. Select the cell(s) whose entries you want to indent. (Make sure the cursor is not blinking within the selection.)
  3. Under the "Home" tab, in the "Alignment" group, click the "Increase Indent" icon (right-facing arrow pointing towards lines that resemble text). Each time you click the button, the selected text will indent further to the right.
  4. If you go too far, select the "Decrease Indent" icon (back-facing arrow) to move the text back toward the left.

Using Multiple Lines of Text Using Wrap Text Option

The wrap text option is useful if your text entry extends beyond the right edge of the cell. These instructions will show you how to change a cell's text alignment, so that the text wraps within the cell.

  1. Select the cell.
  2. Under the "Home" tab, in the "Alignment" group, choose "Wrap Text." Excel will make the contents of each cell visible by displaying it on multiple lines.

Indenting Individual Lines of Text in a Cell

While you can change the indentation for a whole cell, you can not automatically indent individual lines of a cell. However, you can still get this effect by completing the following steps:

  1. Select the desired cell(s).
  2. Turn on "Wrap Text" using the instructions above.
  3. Click your cursor into the desired cell.
  4. Type the desired text. To go to a new line, press [Alt]+[Enter].
  5. To indent individual lines of text, use the space bar to insert the desired space.
Warning!
When you indent individual lines of a cell by inserting spaces, note that the formatting may change if you resize the cell.

Keywords: excel tab, tab cell in excel, office 2016, office 2013, office 2010, wrap text, show all text

Posted in Computer Help