External Cedarville University Guest?
Organize an event on our beautiful campus by completing the Event Checklist today!
Event Checklist
- Identify the desired guests and desired event/program outcomes
- Identify the event details: date, times, location etc.
- Secure the date
Complete the Calendar Request Form and allow two months prior notice before the date of your event. - Reserve the space
Complete a Space Request Form after receiving confirmation that your date is secured and allow two months prior notice before the date of your event. - Determine the event needs and identify and contact service providers
- University Fleet – More information lower on page
- Audio/Visual Request – Two weeks prior notice
- Food Service Request – Two weeks prior notice
- Announcement Slides – One week prior notice
- Production Services Request – Four weeks prior notice
- Marketing & Communication Requests – Eight weeks prior notice
- Campus Security – For larger events involving off campus
guests, Campus Security needs four weeks prior notice to arrange for the unlocking/locking of doors, parking needs, and security details. Please email Campus Security @ safety@cedarville.edu
For standard campus events, Campus Security needs one week prior notice to arrange for the unlocking/locking of doors, parking needs, and security details. Please email Campus Security @ safety@cedarville.edu - HES Custodial Services – To arrange for HES custodial coverage for an event, please submit a maintenance work request two weeks prior to your event.
- Plan the event or program
- Confirm the space, service providers
Allow one week prior notice before the date of your event. - Execute your Event
- Wrap up your event by assessing and cleaning
Thank you!
Want a full-time Event Manager to assist you?
Please allow six weeks prior notice for this service. Call us at (937) 766-4444 or:
Reserve a University Fleet Vehicle
You can reserve University Fleet Vehicle for University approved activities!
All drivers must be approved by the Campus Security Office. The University also has an agreement with National Car Rental & Enterprise Car Rental for faculty and staff use.
Please allow at least one week prior notice.
Reserve a VehicleFrequently Asked Questions
How do I host my event/program at Cedarville University?
- Please submit a request
- If you have questions or would like to discuss your event or program with a member of our team please call (937) 766-4444 or e-mail events@cedarville.edu
What event/program can I host at Cedarville University?
- Meetings
- Conferences
- Receptions
- Summer Camp with overnight housing
What type of facilities could be available to me?
- Exceptional meeting and conference space that can accommodate from 5 to 3,300
- Residence Halls that can accommodate 2,600 (Summer Only)
- Large Dining Hall
- Athletic Facilities
- Classrooms
- Beautiful outdoor venues
Can I host an event during the summer at Cedarville University?
Summer is a great time to host your event or program here at Cedarville University. Please contact us and allow one of our team members to discuss this possibility.