Understanding Financial Activity
Sometimes it is confusing to know what tool to use when you are managing a budget. There are three forms you can use for Accounting and Finance transactions. They are: a Purchase Requisition, a Budget Transfer, or a Inter-Departmental Charge Form (ICF).
When Should I use the Purchase Requisition From and where is it located?
A: Use this to requisition charges for payment by Accounts Payable. To access, please use this Requisition Form.
When should I use the Budget Transfer form and where is it located?
A: Use this to transfer budgeted Fund 1 department funds for temporary or permanent purposes. To access, please use this Budget Transfer Form.
When should I use the Inter-Department Charge Form (ICF) and where is it located?
After using one of the three forms above you can see activity on the general ledger. There are five different numbering combination for entries. See the chart below for further explanation and contact information for questions.
|Entry Number||Type of Entry||Contact||Extension|
|J + 6 digit #|
6 digit # - 3 digit #
|Journal Entry||Accounting and Finance||7820|
|A + 00000 + 4 digit #||Cashier Deposit||Cashiers||7825|
|V + 7 digit #||Account Payable Charge||Accounts Payable||7831|
|B + 00 + 4 digit #||Budget Transactions||AVP for Finance||7820|
|F + 000 + 6 digit #||Financial Aid Transactions||Financial Aid||7866|