Check and cash

FAQs

  1. Payroll Schedule
  2. Policies
  3. Contact Us
  4. Tax Documents
  5. Forms
  6. FAQ
  7. Employee Services
  8. Direct Deposit Instructions

Cedarville University employs nearly 600 faculty and staff and more than 1,250 students each year. For your convenience, we've compiled a list of frequent questions about your payroll and available options.

I just got a job on campus. How do I get paid for the hours I work?

a. You will need to go to the Payroll office in the lower level of Founder's Hall to complete tax paperwork. You need to bring a picture ID (student ID is sufficient) and an original social security card, or an original or certified copy of your birth certificate, or a Passport.

What if I don't have my original Social Security card? Can I bring a copy of the card or provide the number?

a. Per Federal Government guidelines (Department of Homeland Security), the original of a social security card is the only sufficient form of the document that can be accepted. No faxes, photocopies, or other documentation is allowed as proof of citizenship.

What if I've worked on campus before? Do I need to complete tax forms every year?

a. If you have been employed on campus in previous years, you only need to complete the necessary tax forms once. You do not need to complete them each year unless there is a change in your residency (i.e. you've moved to a different state or you are an Ohio resident and you've moved to a new school district).

How do I log my hours?

a. Log onto CedarInfo/Employee Services/Timecard sign in for work.

What if I forget to log my hours?

a. Contact your supervisor and have your supervisor e-mail Payroll with the number of hours you worked.

When do I get paid?

a. Please reference the Payroll Schedule to see the dates of Student Payroll.

How do I receive my pay?

a. Direct Deposit is mandatory of all university employees. Please review the Direct Deposit Instructions. Your monies will be directly deposited into a bank account or your student account.

When do I get my W-2 for taxes?

a. All university employees can consent to electronic viewing of their W-2. Please see the bottom of instruction sheet for direct deposit on instructions of how to view W-2 electronically. If consent is not given, student W-2's will be forwarded to their campus PO box at the end of January. If the student is no longer at Cedarville University, the W-2 will be sent to their home address on file.

I lost my W-2. How do I get an additional copy of my W-2?

a. You can print your electronic W2 at any time and it is available online through WebAdvisor. According to current FERPA guidelines, parents do not have access to tax documents even if their child has granted parental access to CedarInfo.

Please follow the below instructions to access your 2012 W-2 electronically:

  • Go to cedarville.edu/webadvisor
  • Click on the "Log In" link and enter your network User ID and Password (make sure that you enter your login name in lowercase letters). Click "Submit" to log in to WebAdvisor
  • Choose "Employees" from the menu at left
  • You will then have the option to view and print your W-2

Please review your W-2 carefully. You may have multiple 2012 W-2 documents based upon your reported benefits.

If you have not already consented to electronic delivery and wish to do so please follow the instructions below:

  • Go to cedarville.edu/webadvisor
  • Click on the "Log In" link and enter your network User ID and Password (make sure that you enter your login name in lowercase letters). Click "Submit" to log in to WebAdvisor
  • Choose "Employees" from the menu at left
  • Under "Employee Profile" on the left, click the "W-2 Electronic Consent" link
  • Select the top option to indicate you want your W-2 received by electronic delivery
  • Click on the "Submit" button
  • Click on "W-2 Statements" to view and/or print your W-2
If you experience difficulty getting logged into WebAdvisor please contact Information Technology

I just got a job on campus. How do I get paid for the hours I work?

a. You will need to go to the Payroll office in the lower level of Founder's Hall to complete tax paperwork. You need to bring a picture ID (student ID is sufficient) and an original social security card, or an original or certified copy of your birth certificate, or a Passport.

What if I don't have my original Social Security card? Can I bring a copy of the card or provide the number?

a. Per Federal Government guidelines (Department of Homeland Security), the original of a social security card is the only sufficient form of the document that can be accepted. No faxes, photocopies, or other documentation is allowed as proof of citizenship.

What if I've worked on campus before? Do I need to complete tax forms every year?

a. If you have been employed on campus in previous years, you only need to complete the necessary tax forms once. You do not need to complete them each year unless there is a change in your residency (i.e. you've moved to a different state or you are an Ohio resident and you've moved to a new school district).

How do I log my hours?

a. Log onto CedarInfo/Employee Services/Timecard sign in for work.

What if I forget to log my hours?

a. Contact your supervisor and have your supervisor e-mail Payroll with the number of hours you worked.

When do I get paid?

a. Please reference the Payroll Schedule to see the dates of Student Payroll.

How do I receive my pay?

a. Direct Deposit is mandatory of all university employees. Please review the Direct Deposit Instructions. Your monies will be directly deposited into a bank account or your student account.

When do I get my W-2 for taxes?

a. All university employees can consent to electronic viewing of their W-2. Please see the bottom of instruction sheet for direct deposit on instructions of how to view W-2 electronically. If consent is not given, student W-2's will be forwarded to their campus PO box at the end of January. If the student is no longer at Cedarville University, the W-2 will be sent to their home address on file.

I lost my W-2. How do I get an additional copy of my W-2?

a. You can print your electronic W2 at any time and it is available online through WebAdvisor. According to current FERPA guidelines, parents do not have access to tax documents even if their child has granted parental access to CedarInfo.

Please follow the below instructions to access your 2012 W-2 electronically:

  • Go to cedarville.edu/webadvisor
  • Click on the "Log In" link and enter your network User ID and Password (make sure that you enter your login name in lowercase letters). Click "Submit" to log in to WebAdvisor
  • Choose "Employees" from the menu at left
  • You will then have the option to view and print your W-2

Please review your W-2 carefully. You may have multiple 2012 W-2 documents based upon your reported benefits.

If you have not already consented to electronic delivery and wish to do so please follow the instructions below:

  • Go to cedarville.edu/webadvisor
  • Click on the "Log In" link and enter your network User ID and Password (make sure that you enter your login name in lowercase letters). Click "Submit" to log in to WebAdvisor
  • Choose "Employees" from the menu at left
  • Under "Employee Profile" on the left, click the "W-2 Electronic Consent" link
  • Select the top option to indicate you want your W-2 received by electronic delivery
  • Click on the "Submit" button
  • Click on "W-2 Statements" to view and/or print your W-2
If you experience difficulty getting logged into WebAdvisor please contact Information Technology