Cedarville University Faculty or Staff member?
Organize an event by completing the Event Checklist today!
Event Checklist
- Identify the desired guests and desired event/program outcomes
- Identify the event details: date, times, location etc.
- Secure the date
Complete the Calendar Request Form and allow two months prior notice before the date of your event. - Reserve the space
Complete a Space Request Form after receiving confirmation that your date is secured and allow two months prior notice before the date of your event. - Determine the event needs and identify and contact service providers
- University Fleet – More information lower on page
- Audio/Visual Request – Two weeks prior notice
- Food Service Request – Two weeks prior notice
- Announcement Slides – One week prior notice
- Production Services Request – Four weeks prior notice
- Marketing & Communication Requests – Eight weeks prior notice
- Campus Security – For larger events involving off campus guests, Campus
Security needs four weeks prior notice to arrange for the unlocking/locking of doors, parking needs, and security details. Please email Campus Security @ safety@cedarville.edu
For standard campus events, Campus Security needs one week prior notice to arrange for the unlocking/locking of doors, parking needs, and security details. Please email Campus Security @ safety@cedarville.edu - HES Custodial Services – To arrange for HES custodial coverage for an event, please submit a maintenance work request two weeks prior to your event.
- Plan the event or program
- Confirm the space, service providers
Allow one week prior notice before the date of your event. - Execute your Event
- Wrap up your event by assessing and cleaning
Thank you!
Want a full-time Event Manager to assist you?
Please allow six weeks prior notice for this service. Call us at (937) 766-4444 or:
Reserve a University Fleet Vehicle
You can reserve University Fleet Vehicle for University approved activities!
All drivers must be approved by the Campus Security Office. The University also has an agreement with National Car Rental & Enterprise Car Rental for faculty and staff use.
Please allow at least one week prior notice.
Reserve a VehicleFrequently Asked Questions
Can I reserve space on campus and how can I do this?
Yes, please complete the steps in the Event Checklist. Groups can contact the Campus Experience team, call (937) 766-4444 or email events@cedarville.edu for questions and information.
Which space is best suited for my event/program?
The University has been blessed with great resources. The general rule is that classrooms are designed for classrooms and event space for events/programs. Classrooms have a pre-determined layout where event spaces can have a variety of layouts. If you have questions about which space is best for you please contact the Campus Experience team at (937) 766-4444 or email events@cedarville.edu
What is the difference between a meeting/discussion and an event/program?
A meeting/discussion generally utilizes the space as-is and does not have major setup needs. The meeting might have a few folding tables for food/beverages. An event/program generally has specific setup needs (tables, chairs, stage, pipe, and drape) which requires utilization of specific University event space. If you have questions about your meeting or event please contact the Campus Experience team at (937) 766-4444 or email events@cedarville.edu.
How much lead time is required to reserve space on campus?
This depends on your needs and the space you are requesting. If you only require space and you do not require a setup or services (Pioneer, AV, PSG) you will need to reserve your space 24 hours prior to your desired occupancy time. If you require setup or services, you will need to reserve your space two months prior to your desired occupancy time. If you have any questions or if our team can be of any assistance, please contact the Campus Experience team at (937) 766-4444 or email events@cedarville.edu
What supplies are available for my event/program?
The Campus Experience office has been able to acquire several event supplies over the years and they are available for your on-campus University event/program. These supplies can be requested when you reserve your space for your event/program. If you have any questions or would like more information about the event supplies available please contact the Campus Experience team at (937) 766-4444 or email events@cedarville.edu.