Record-Keeping
- Introduction
- Scope of the Policy, Prohibited Conduct, and Related Definitions
- Employee-Student Consensual Relations
- Non-Discrimination Notice and Designation of Title IX Coordinator
- Duties of Title IX Coordinator
- Reporting Prohibited Conduct and Accessing Supportive Measures
- Filing and Addressing a Formal Complaint
- Retaliation and False Complaints
- Record-Keeping
IX. Record-Keeping
The University will retain all records of each investigation into Sexual Harassment – Title IX instituted under this policy for at least seven (7) years or longer as may be required by the University’s records retention schedule. Records of Sexual Harassment – Title IX cases will include:
Each investigation including any determination regarding responsibility and any audio or audiovisual recording or transcript, any disciplinary sanctions imposed on the respondent, and any remedies provided to the complainant designed to restore or preserve equal access to the recipient’s education program or activity;
Any appeal and the result therefrom;
Any informal resolution and the result therefrom;
All materials used to train Title IX Coordinators, investigators, decision-makers, appeals officers, and any person who facilitates an informal resolution process;
Documentation of any supportive measures taken in response to a report or formal complaint of Sexual Harassment – Title IX, including documentation regarding the basis for any conclusion that the University’s response was not deliberately indifferent;
Documentation of why a complainant alleging Sexual Harassment – Title IX was not provided with supportive measures, including the reasons why such response was not clearly unreasonable in light of the known circumstances.